Milbank City Council Proceedings • February 13, 2023
Milbank City Council Proceedings • February 13, 2023
February 13, 2023
PURSUANT TO DUE CALL AND NOTICE THEREOF, a regular meeting of the City Council was duly held at City Hall at 7 p.m., February 13, 2023. The following members were present: Mayor Pat Raffety, Councilmembers Josh Karels, John Weyh, Craig Weinberg, Mindy Rogers, Mike Hanson (via telephone). Absent: Roger Briggs. Present from the staff: John Forman, Cynthia Schumacher, Scott Meyer, Dick Poppen, Don Settje, Corey Hooth, Kevin Schuelke and Dan Keyes. Public present: Todd Kays, Holli Seehafer, Kathy Ward, Mark Veen, Ashlie Veen and Kent Englund.
Mayor Raffety called the meeting to order, and the roll call was taken.
PUBLIC COMMENTS – No public comments were heard at this time.
PROCLAMATION – Mayor Raffety read the Executive Proclamation proclaiming February 21, 2023 as Karen Layher Day.
EXECUTIVE PROCLAMATION
CITY OF MILBANK
OFFICE OF THE MAYOR
WHEREAS, South Dakota was founded with hard work, perseverance, dedication to duty and the understanding of sacrifice, sharing and love of family; and,
WHEREAS, Karen Layher has devoted 30 years to the service of Grant County and the State of South Dakota as Grant County Auditor; and
WHEREAS, Karen has been responsible for county-wide elections, tax levies, all county buildings, organizing township and county board meetings and through it all, always put the best interests of the County and the City of Milbank at the forefront; and
WHEREAS, Karen’s inherent honesty, work ethic and sincerity have projected a positive image for the City of Milbank, Grant County and the State of South Dakota; and,
WHEREAS, Karen will undoubtedly continue to pursue her interests with the American Legion Auxiliary, the Grant County Historical Society, as well as children and grandchildren; and,
WHEREAS, It is fitting and proper as Mayor to recognize the contributions and tenure of this fine individual, who is celebrating her retirement,
NOW THEREFORE, I, Pat Raffety, Mayor of the City of Milbank, South Dakota, do hereby proclaim Tuesday, February 21, 2023, as
KAREN LAYHER DAY
In Milbank, and I join her family, friends, and co-workers in wishing her a fulfilling and happy retirement.
IN WITNESS WHEREOF, I have hereunto set my hand.
Pat Raffety,
Mayor
ATTEST:
Cynthia Schumacher,
Finance Officer
SPECIAL EVENT PERMIT – A motion was made and seconded to approve special event permit and temporary malt beverage license requested by Bent Arrow Archery, Mark Veen. The event will be held March 4, 2023, 307 South 5th Street. Mark and Ashley Veen explained Broken Arrow Archery will be hosting an archery shoot and concessions will be provided by The Pump/2nd Chances Caner Walk Team, RB-26404, serving 9:30 a.m. to 7:00 p.m. Motion to approve the special event and temporary malt beverage was approved 5-0.
TODD KAYS, First District Association of Local Governments addressed the Council reviewing the establishment, purpose and services provided to the communities within the district. Currently First District is assisting Milbank with funding options for the water supply and pump station improvements and bicycle pedestrian trails project.
PUBLIC HEARING – A public hearing was held for the special assessments against said properties. No one present spoke for or against the assessments. A motion was made and seconded to approve Resolution 2-13-23. Motion carried 5-0.
RESOLUTION 2-13-23
CITY OF MILBANK SPECIAL
ASSESSMENTS
WHEREAS, the City Council, City of Milbank, Grant County, South Dakota, will put a special assessment against the property as hereinafter set out for the collection of outstanding bills which included the expenses of levying such special assessment against said property.
1. Debbie Whitlow Est., 903 E Park Ave, West 55-feet of Lot 2 of Karel’s OL C-1, Milbank, Grant County, SD. Amount: $320 = $300 lot cleanup + $20 fee.
2. Leroy & Patricia Rodengen Est. 315 W 7th Ave, Lot 9, Block 6, West End Addn, Milbank, Grant County, SD. Amount: $920 = $900 property cleanup & fire call + $20 fee.
3. James Marshall Hendrix Foundation, 505 S 5th St, Lot 18, Block 40, Original Townsite, Milbank, Grant County, SD. Amount: $415.27 = $395.27 curbstop repair + $20 fee.
THEREFORE, BE IT RESOLVED that the City Council of the City of Milbank, Grant County, South Dakota hereby authorized the Finance Officer to file special assessments against these properties at the Grant County Auditor’s Office for outstanding bills.
Dated this 13th day of February 2023.
Aye: 5 Nay: 0 Absent: Roger Brigg Pat Raffety,
Mayor
ATTEST:
Cynthia Schumacher,
Finance Officer
MINUTES – A motion was made and seconded to approve the minutes from the January 16, 2023, meeting.
Motion carried 5-0.
CONSENT AGENDA – A motion was made and seconded to approve the consent agenda. Motion carried 5-0.
Consent Agenda
1. Ratify hiring of Julie Landmark, PT front desk recp./building attendant, $12.47/hr. Dylan Durick, building attendant $12.47/hr.
2. Approve pay increases for WSI certifications: Rylee Scoular – $14.88, Zachary Ringsaker – $14.88, Mallory Falk – $14.88, Rachel Schulte – $14.88, Joe Schulte – $14.88.
3. Approve 2023 holiday/closure schedule.
4. Approve reappointment of Steve Wenzl and Heidi Wellnitz to Park & Recreation Board, 12/31/2026.
5. Appoint Boyd VanVooren to the Grant County Housing Authority.
6. Declare Items Surplus: 4 – 12 Ga Shotguns, 2 – Genesis Radar Units, 4 – K-Band Antennas, to be sold or disposed of.
7. Approve part-time officers Caden Bjordahl, Orville Folk, Ryan Bakeberg, Jeremy Steffenson, $19.16/hr.
DEPARTMENT REPORTS
Water – Crews will be on site this week to repair the Golden Anderson pressure sustaining valve. Application to the State Water Plan, for the water supply and pump station improvements, was submitted. There were 11 on the monthly shut-off list. The city is utilizing 28% spring water.
A motion was made and seconded to approve the agreement with Banner Associates, Inc. for Phase 1 water supply and pump station improvements not to exceed $730,3000. Motion carried 5-0.
Streets – Councilman Weyh reported J&J Earthworks was contracted to remove and smooth the hard-packed snow on the emergency snow routes. The warmer temperatures aided in smoothing the remaining hard packed streets. Equipment maintenance was completed.
Attorney Reedstrom stated he has been in contact with Transource pertaining to the street sweepers and the ongoing operational issues. Several options were discussed. Reedstrom is waiting to hear proposals from the company to resolve the issue.
Lake Farley – A motion was made and seconded to approve the agreement with 4Most Sport Group for Schedule 3 – Post Construction Consulting, $25,000. Heart of Milbank funds will be utilized to pay the agreement. Motion carried 5-0.
Park & Cemetery – Due to the warm weather, the ice rink has closed for the season.
No bids were received for the installation of the splash pad therefore Keyes consulted with contractors to obtain quotes. Following review of the quotes the park development committee recommended to accept the quote submitted by Hasslen Construction. Unfortunately, Hasslen could not provide an installation timeline. Councilwoman Rogers explained the project is over budget by $6,215.Rogers stated the city originally had $250,000 bond funds designated for the splash park. Fortunately, $450,000 was received from Valley Queen Charitable Foundation and the Flynn Estate for the project. The original bond funds will be used to cover the overage. A motion was made to approve the splash park installation quote submitted by Hasslen Construction for $242,200. Motion carried 5-0.
Unity Health & Fitness – Manager Dan Keyes reported registration for the summer recreation programs will begin later this month. Job opportunities are open for summer recreation programs and class trainers.
A public meeting will be held for discussion and input for the skate park; Monday, February 20, at 5:30 p.m. at the Visitor Center.
The lobby remodel estimates were higher than expected. The committee is looking to reduce the scope of work to remain within the budget.
Fire – Councilman Weyh reported the department continues to do pre-fire planning walk throughs.
A Homeland Security grant application was submitted for state radio P-25 Project.
Rubble Site – No report.
Airport – No report.
Finance – A motion was made and seconded to approve the year-end Treasurer’s report. Motion
carried 5-0.
A motion was made and seconded to approve the bills list, $174,748.69. Motion carried 5-0.
CLAIMS 2/13/2023
ABEL ROLDAN ESTRADA, deposit less final bill, 85.50; ADVANCED TECHNOLOGIES INC, shipping/equipment/software, 256.12; ALEX AIR APPARATUS, INC, annual compressor test, 846.14; ALL FLAGS, LLC, flags, 88.94; AL'S BODY SHOP INC., install lightbar and center panel, 270.00; AMAZON, parts/supplies, 583.34; AMERICAN RED CROSS, lifeguard training, 200.00; ASSOCIATED SUPPLY COMPANY, parts/supplies, 1,498.73; AT&T MOBILITY, cell phones, 511.24; AUTO VALUE PARTS STORE, parts/supplies, 177.69; AUTOMAXX CDJR INC, vehicle repairs, 768.60;
BAN-KOE SYSTEMS, INC., fire alarm testing/inspection & monitoring, 1,650.00; BANNER ASSOCIATES, INC., engineering/maps, 2,830.39; BERENS MARKET, supplies, 34.43; BERKNER EXCAVATING & GRAVEL INC., snow removal, 3,806.25; BIB, background checks, 14.42; BRUCE KLEINSASSER, lifeguard training, 185.00; BSN SPORTS INC, helmet, 81.27; CARD POINTE, card fees, 348.69; CARQUEST OF ORTONVILLE, parts, 189.35; CHS, gas, 6,588.46; CITY OF MILBANK, deposit to final, 14.50; CLIMATE SYSTEMS, INC., system repairs, 1,537.00; COLE PAPERS INC., building supplies, 1,681.96; CORPORATE TECHNOLOGIES LLC, managed services, 1,617.79;
EASTSIDE CAR WASH, truck wash usage, 79.30; EIDEBAILLY LLP, audit expense, 4,141.00; ELECTRIC PUMP INC, pump controls, 1,526.00; EQUIPMENT BLADES INC, insert plow blades, 1,944.00; FACe - PROPAY, transaction fees, 77.47; FASTENAL COMPANY, parts, 397.93; FIRST BANK & TRUST, fees, 24.00; FOOD-N-FUEL, gas, 42.51; GOOGLE-YOU TUBE, subscription, 12.77; GORDONA ELECTRIC SUPPLY, emergency lights, 303.29; GRANT COUNTY AUDITOR, county services, 1,000.00; GRANT COUNTY REVIEW, publications, 621.46; HAWKINS, INC., chemicals, 6,992.87; HOMAN METAL FAB. LLC, plow repairs, 860.00; INLAND TRUCK PARTS & SERVICE, parts/repairs , 719.24; INTERSTATE POWER SYSTEMS INC., service generators, 1,302.00; ITC, ITC services, 1,510.35; ITS, key fobs, 332.60; J&J EARTHWORKS INC., snow removal/Virgil & 1st Street project, 38,944.45; JAKE FOLK, supplies, 95.62; JEFF LOUTSCH, clothing allowance , 100.00; JOHN DEERE FINANCIAL, parts, 1,715.23; JOHNSON FITNESS & WELLNESS, training cycles, 6,985.00; LES MILLS UNITED STATES TRADING, virtual bundle, 598.00; LEWIS DRUG STORES, supplies, 59.44; LINDE GAS & EQUIPMENT INC, air system maintenance, 50.64; MAGUIRE IRON, INC., clean/inspect tower, 2,898.00; MARK REEDSTROM, retainer fee, 1,000.00; MCLEOD'S PRINTING, supplies, 229.06; MICHAEL TODD & CO., INC., parts, 1,169.10; MILBANK FORD-MERCURY, vehicle repairs, 480.13; MILBANK WINWATER CO., meter/parts, 2,005.37; MnB CLEANING SERVICES LLC, cleaning services, 4,800.00; MONEY MOVERS, NIHCA fees, 11.00; NAPA AUTO PARTS, parts,
434.46; NORTH CENTRAL INTERNATIONAL IN, parts, 96.91; NORTHERN BALANCE & SCALE, INC., calibrate and clean scale, 231.00; NORTHERN TRUCK EQUIP CORP, parts, 3,485.68; NW ENERGY, natural gas, 8,716.18; OTTER TAIL POWER CO., electric, 28,091.77; PETTY CASH, postage/supplies, 53.94; RACARIE SOFTWARE, HR software, 105.00; REIMCHE AIRSPRAY LLC, FOB contract, 1,500.00; ROGER'S ELECTRIC MOTOR, parts,14.40; RUNNINGS SUPPLY INC., supplies/parts, 1,790.84; SCOTT MEYER, clothing allowance , 100.00; SD DEPARTMENT OF AG, applicators license, 55.88; SD DEPT OF REVENUE & REG, sales tax, 2,182.87; SD PUBLIC HEALTH LAB, testing, 86.00, SHARE CORP, grease, 237.29; SIME REPAIR LLC, tractor repairs, 506.80; SOUTH DAKOTA 811, one calls, 8.40; SPARX HOCKEY, parts, 181.02; SPOTIFY, subscription, 10.64; STAR LAUNDRY & CLEANERS, rugs/coveralls/towels, 433.33; STONEY BROOK ENT INC, parts, 2,560.79; STREET GRAPHEX INC, name plates/plaque, 94.57; STRYKER, radar unit, 87.88; SUMNER DIESEL, INC., sweeper repairs, 912.12; SYN-TECH SYSTEMS, supplies, 50.50; THE VALLEY SHOPPER, advertising, 169.00; TRAPP PLUMBING CO INC., replace fixture, 657.39; TUBBS OF SOFT WATER INC, supplies, 35.22; TWIN VALLEY TIRE, tire service, 276.15; UPI PETROLEUM, gas, 1,664.94; US POSTAL SERVICE, billing expense, 440.00; USA BLUEBOOK, tools/oil/parts, 1,876.03; VALLEY OFFICE PRODUCTS, supplies, 711.39 VALLEY RENTAL & RECYCLING LLC, recycling agreement, 650.00; VISTA PRINT, supplies, 65.94; WEST CENTRAL COMMUNICATIONS INC., parts, 39.95; WHETSTONE HOME CENTER INC., supplies, 167.32; WHETSTONE SANITATION, GARBAGE SERVICE-UNITY, 85.00; WHETSTONE VALLEY ELECTRIC, electric, 6,148.05; WM CORPORATE SERVICES, INC., GARBAGE SERVICE-UNITY, 237.37; XEROX CORPORATION, copier lease, 491.22; ZOOM VIDEO COMMUNICATIONS, subscription, 111.81;
174,748.69
A motion was made and seconded to approve a transfer from the Heart of Milbank fund to General fund, $90,380.00. (4Most-Ph 3 – $25,000. Field backstop system – $58,395. Johnson Fitness-cycles – $6,985.10.)
January salaries: Mayor/Council $1,600; Finance $19,407; Police $45,793 Fire $1,751; Street $17,233; Rubble Site $723; Recreation $26,267; Park $11,567; Water $6,400; Wastewater $14,811.
Housing – No report.
Planning & Zoning – Councilman Weinberg reported three conditional use permits were approve at the February meeting.
Upon the recommendation of the P&Z Commission, a motion was made and seconded to approve Resolution 2-13-23A. Administrator Forman explained the plat includes a right-of-way for Northridge Avenue and Fair Street. Currently the road is an easement. Motion carried 5-0.
Resolution 2-13-23A, Resolution to Approve Plat:
Whereas, Charles Liebe-Trustee, Charles A. Liebe Living Trust owner(s) of the hereinafter described real property has submitted to the governing board a proposed plat of Block 3, Northridge Avenue Right-of-Way and Fair Street Right-of-Way of Liebe’s North Ridge Subdivision, City of Milbank, Grant County, South Dakota and the Board of City Council of said City having examined the proposed plat and it appearing that all municipal taxes and special assessments if any, upon said plat and survey, have been executed according to law.
Now therefore, be it resolved that said plat and survey be and are hereby in all things accepted and approved. Dated this 13th day of February 2023. Pat Raffety, Mayor
ATTEST:
Cynthia Schumacher,
Finance Officer
January Permits: none.
GCDC & Chamber – Councilman Weinberg reported Jamie Henderson has accepted the position as Chamber executive director.
Personnel – No report.
Wastewater – The annual calibration of the lab scale was completed. The annual biosolids were reported to EPA.
Police – Chief Hooth gave an update on the department vehicles, equipment and personnel. Officer Folk has transitioned to the school as the SRO. The department is still one officer short.
EXECUTIVE SESSION – A motion was made and seconded to go into Executive Session for personnel reasons pursuant to 1-25-(1). Motion carried 5-0. Mayor Raffety called the council out of executive session. Councilman Hanson left the meeting.
A motion was made and seconded to approve Resolution 2-13-23B – Salary Bonus as amended. Motion carried 4-0.
RESOLUTION 2-13-23B
Employee Bonus
BE IT RESOLVED by the City Council of the City of Milbank, South Dakota, the following one-time two percent (2%) bonus shall be paid the third Wednesday in February 2023. Said one-time two percent (2%) bonus shall not be made part of or added to each employees’ base salary calculation as set forth in the 2023 Salary Resolution #1-9-23 dated 1-16-23 and published on 1-25-23.
Adolph, Teresa $399.80
Angerhofer, Zachary $8.27
Bear, Jody $9.72
Berg, Nicole $434.54
Blauert, Brandy $837.82
Bogenrief, Cynthia $113.35
Bohlen, Jessica $59.67
Bostrom, Carl $912.29
Bowsher, Wesley $33.82
Bray, Theodore $985.09
Brown, Dane $87.07
DeBoer, Jamie $133.54
Devaal, Jodi $44.68
Devaal, Karla $41.96
Devere, Patricia $213.55
Falk, Mallary $29.67
Fenner, Marlin $103.10
Folk, Jacob $1,009.63
Folk, Laurie $274.71
Folk, Randy $102.31
Forman, John $1,716.42
Frink, Judy $50.65
Giesen, Mindy $38.47
Hanson, Jessica $12.28
Hermans, Brianna $116.28
Hillbrands, Ryan $817.02
Hooth, Corey $1,133.18
Huizenga, Steven $153.14
Humburg, Allison $282.81
Isaacson, Justin $71.05
Jackson, Pamela $1.10
Jankord, Trey $796.22
Johnson, Angela $16.44
Karels, Hope $16.29
Karels, William $37.93
Keyes, Dan $1,375.30
Krause Sr, Ron $1,011.71
Lambrechts, Bryan $6.15
Landmark, Julie $40.84
Larson, Abby $263.17
Leins, Adam $52.07
Lesnar, Dennis $690.98
Loutsch, Jeff $837.82
Magedanz, Andrew $3.90
Mattice, Gene $51.67
Meyer, Scott $1,011.71
Morton, Jesse $858.62
Nelson, Alex $83.27
Owen, Jodie $54.62
Pohlen, Cody $1,005.06
Poppen, Richard $1,352.42
Ringsaker, Zachariah $53.58
Schamber, Charles $713.44
Schuelke, Kevin $391.85
Schulte, Isaac $107.89
Schulte, Jennifer $18.62
Schulte, Joseph $50.30
Schulte, Rachel $45.89
Schumacher, Cynthia $1,168.96
Scoular, Rylee $36.43
Settje, Donald $1,037.92
Sinner-Pulscher, Katie $6.37
Stengel, Jerald $156.84
Street, Benett $25.33
Thiele, Darin $1,130.69
Thomas, Adam $16.12
Veen, Carol $32.46
Weinkauf, Deven $888.16
Wiese, Camryn $1.14
Zinter, Kiel $379.47
Aye: 4 Nay: 0 Absent: Councilmen Hanson and Briggs
Dated this 13th day of February 2023. This resolution is effective upon passage.
Pat Raffety,
Mayor
ATTEST:
Cynthia Schumacher,
Finance Officer
Special Meeting – Mayor Raffety called a special meeting for February 20, 2023, 6 p.m. The purpose of the meeting is a working session to discuss drinking water supply, storage, and rates.
Adjourn – Next Regular meeting meet is March 13, 2023, at 7 p.m. A motion was made and seconded to adjourn. Motion carried 4-0.
/s/ Pat Raffety, Mayor
ATTEST
/s/ Cynthia Schumacher,
Finance Officer
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