Milbank School District Board Proceedings • November 15, 2022

November 15, 2022

President Schwandt called the meeting to order at 6:00 p.m. in the Board Room of the high school building.  Members present were Thue, Christensen, Schwandt and Stengel. Seffrood arrived at 6:30 p.m. Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance.  Administration present were Ryan Scoular, David Graf, Marie Ivers and Dan Snaza.

Motion by Thue and seconded by Christensen to approve the agenda as presented.  Motion carried. 4-0

No one addressed the Board during the Community Input Session.

Josh Schmeichel representing the Milbank Education Association presented the True Friends of Education Award to Bill Buttke.  Bill has been crucial in filling substitute vacancies as well as volunteering his time nearly every day.

Reports were received by Middle School Principal Ryan Scoular and Elementary Principal, David Graf.

Discussion Items: District Valuation, COVID Discussion, and Legislative Agenda/State Supt. Meeting.

Motion by Stengel and seconded by Christensen to approve the consent agenda.  Motion carried. 4-0

Items included were:

• Approve minutes of the October School Board Meeting.  

• Accept Business Manager’s Financial Report.

Business Manager’s Report: General Fund: Balance 10-1-22, $2,247,031.30. Revenues: Taxes, $61,122.21; Interest, $488.41; Admissions, $5,945.00; Local Misc, $8,532.44; County Apportionment, $16,366.45; State Aid, $275,569.00. Expenditures: Salaries-Instructional, $311,354.68; Salaries-Support Services, $119,749.72; Salaries-Co-Curricular, $23,401.64; Benefits-Instructional, $85,348.92; Benefits-Support Services, $40,694.41; Benefits-Co-Curricular, $3,652.08; Purchased Services, $139,370.95; Supplies, $37,076.40; Other, $656.00. Journal Entries, ($169,000.00). Balance 10-31-2022, $1,684,750.01.

Capital Outlay Fund: Balance 10-1-22, $1,960,501.94. Revenues: Taxes, $31,904.37; Interest, $426.12. Expenditures: Purchased Services, $40,706.55; Supplies, $90,468.10; Capital Acquisitions, $146,117.01; Other, $4,625.00. Balance 10-31-22, $1,710,915.77.

Special Education Fund: Balance 10-1-22, $987.44. Revenues: Taxes, $30,278.83; Interest, $0.21; Federal Sources, $119.10. Expenditures: Salaries-Instructional, $111,653.63; Salaries-Support Services, $23,012.08; Benefits-Instructional, $31,213.01; Benefits-Support Services, $7,490.56; Purchased Services, $24,953.10; Supplies, $1,235.53. Journal Entries, $169,000.00. Balance 10-31-22, $827.67.

Bond Redemption Fund: Balance 10-1-22, $328,944.80. Revenues: Taxes, $20,319.08; Interest, $71.50. Balance 10-31-22, $349,335.38. 

Capital Projects Fund: Balance 10-1-22, $4,732,282.54. Revenues: Interest, $3,818.21. Expenditures: Capital Acquisitions, $275,861.10. Balance 10-31-22, $4,460,239.65.

Lunch Fund: Balance 10-1-22, $287,077.88. Revenues: Student Meals, $47,430.74; Adult Meals, $2,356.36; Misc Income, $1,736.57; Federal Sources, $65,118.22. Expenditures: Salaries-Support Services, $32,095.29; Benefits-Support Services, $9,770.62; Purchased Services, $5,255.50; Supplies, $57,394.15. Balance 10-31-22, $299,204.21.

Enterprise Fund: Balance 10-1-22, $53,453.63. Revenues: OST Fees, $6,114.53. Expenditures: Salaries-OST, $7,774.62; Benefits-OST, $1,627.51; Purchased Services, $208.67; Supplies, $317.90. Balance 10-31-22, $49,639.46.

Trust & Agency Fund: Balance 10-1-22, $555,118.42. Revenues, $86,366.17; Expenditures, $57,382.93. Balance 10-31-22, $584,101.66.

• Approval of Bills presented for payment.

Bills Presented for Payment:  Aberdeen Catholic Schools, Registration, $52.03; Aberdeen Central Debate, Registration, $134.00; Advanced Technologies, Supplies, $270.67; Amazon Capital Services, Supplies, $3,203.67; Apple Inc, Computer Equipment, $2,940.00; ARS, Repairs, $1,071.43; Michele Benike, Coaching, $120.00; Berens Grocery, Supplies, $331.48; Big Stone Therapies, Therapy Services, $25,871.13; Bimbo Bakeries, Food, $819.40; BMO Harris Card, Supplies/Travel, $2,350.70; Brian’s Glass & Door, Repairs, $301.35; Cash-Wa Dist, Food, $4,911.22; Chase Cards, Supplies/Travel, $7,689.65; Children’s Care Hospital & School, Tuition, $12,495.00; Children’s Home Society, Tuition, $2,808.31; Churchill Manolis Freeman Kludt & Burns, Attorney Fees, $137.55; City of Milbank, Water/Sewer, $1,946.42; Cole Papers, Supplies, $1,635.24; Commercial Kitchen Services, Repairs, $2,780.31; Co-Op Architecture, Professional Services, $6,482.00; DeFea Transportation, Bus Service, $72,138.26; Angelica Duron-Delgado, Professional Services, $300.00; East Side Jersey Dairy, Milk, $3,417.28; Flinn Scientific, Supplies, $327.82; Food-N-Fuel, Fuel, $1,965.44; G&R Controls, Repairs, $2,005.18; Bev Garrett, Background Check, $43.25; Grant County Review, Publications, $125.55; Andrea Hagen, Professional Services, $1,100.00; Hasslen Construction, Building Project, $184,783.97; Health Equity, HSA Fees, $82.00; Henry’s Sights & Sounds, PA-CC Meet, $75.00; Hillyard, Supplies, $5,220.08; Hummert Intl, Supplies, $1,545.34; Imprest Fund, Registration, $446.00; Imprest Fund, Professional Services, $9,844.26; Imprest Fund, Travel, $1,154.00; Innovative Office Solutions, Supplies, $707.96; Integrated Technology & Security, Supplies, $908.00; ITC, Phone Service, $216.24; Jostens Inc, Supplies, $3,785.00; JW Pepper, Supplies, $507.97; Kelly’s Kutters, Lawn Service, $600.00; K Konda-Northern SD NSDA District, Registration, $125.00; Kieschnick & Associates, Professional Services, $7,500.00; K-Log, Supplies, $266.74; Linde Gas & Equipment, Supplies, $396.71; Lori Marvel, Background Check, $43.25; Milbank Community Transit, Bus Service, $648.00; Milbank High School Band, Stadium Cleaning, $200.00; Milbank School Lunch Program, Adult Meals, $2,278.20; Milbank School Lunch, Student Workers, $88.00; Heidi Muellenbach, Background Check, $43.25; National Business Furniture, Supplies, $2,690.50; NCS Pearson, Supplies, $306.15; Nelson Electric, Repairs, $355.97; Northwestern Energy, Natural Gas, $9,462.22; Office Advantage, Printer Maintenance, $378.21; Office of Weights & Measures, Professional Service, $56.00; O’Reilly, Supplies, $724.17; OtterTail Power, Lights/Power, $25,551.67;  Parent, Mileage, $571.20; Parent, Mileage, $39.78; Parent, Mileage, $484.50; Professional Hearing Services, Audiology, $500.00; R&R Mobility, Repairs, $712.32; Ramkota Hotel-Pierre, Lodging, $77.00; Deborah Rausch, Professional Services, $1,668.75; Susan Rego, Lunch Refund, $22.10; Dayta Rodriguez-Gonzalez, Professional Services, $320.00; Maria Romero Mondragon, Lunch Refund, $130.00; Runnings, Supplies, $26.27; Sarlettes, Repairs, $560.74; SASD, Registration, $150.00; School Specialty, Supplies, $4,872.46; Elizabeth Schulte, Professional Services, $300.52; Rondi Scoular, Supplies Reimb, $335.48; SD Dept of Human Services, Residential Services, $7,771.37; SD DOE Food Distribution Program, Food, $1,908.52; Kristi Seehafer, Supplies Reimb, $51.51; Jhoselim Serrano, Professional Services, $160.00; Star Laundry & Dry Cleaners, $2,196.03; Sterling Computers, Chromebooks, $37,118.40; Street Graphex, Supplies, $203.52; Sysco North Dakota, Food, $2,896.49; Tuition Express, Software, $26.25; Tri State Water, Supplies, $160.60; TSA Consulting, Professional Services, $50.00; US Foods, Food, $34,335.32; Angela Varpness, Lunch Refund, $61.40; Verizon Wireless, Phone Service, $102.62; Vernier Software, Supplies, $645.60; Webster School District, Registration, $64.00; Whetstone Home Center, Supplies, $413.23; Whetstone Sanitation, Portable Toilet, $159.75; WM Corporate Services, Garbage Collection, $2,538.56; Kelly Wollschlager, Coaching Classes, $85.00.

• Approval of Promissory Note to Special Education from General Fund for $169,000.

Motion by Christensen and seconded by Thue to approve the 2023-2024 School Calendar.  Motion carried. 4-0

Motion by Stengel and seconded by Christensen to approve and amendment to the current school calendar and make Monday, February 13th a Student Success Planning day. Motion carried. 4-0

Motion by Stengel and seconded by Thue to approve out-of-state travel for the Debate program to participate in a contest in Fargo, ND.  Motion carried.4-0

Motion by Thue and seconded by Christensen to approve raising the wage for Elyse Reede and Bridget Krostjens to $10.80 per hour as of January 1, 2023.  Motion carried 4-0

Motion by Christensen and seconded by Thue to approve the hiring of Sandy Christensen as Assistant Debate Coach at a salary of $2,920.  Motion carried. 4-0

Motion by Stengel and seconded by Christensen to approve the Cooperative Agreement with the City of Milbank for a School Resource Officer.  Motion carried. 4-0

Motion by Thue and seconded by Stengel to appoint Richard Schwandt as the Board representative to the Legislative Action network.  Motion carried. 4-0

Motion by Christensen and seconded by Thue to approve the activation of Experience Pay for Beth Wagner effective in the 2023-24 school year.  Motion carried. 4-0

Motion by Stengel and seconded by Christensen to approve Jesse Krause as Volunteer Wrestling Coach for the 2022-23 wrestling season.  Motion carried. 4-0

Motion by Christensen and seconded by Thue to approve Toby Schneck as Volunteer Wrestling Coach for the 2022-23 wrestling season.  Motion carried. 4-0

Reports were received by High School Principal, Dan Snaza,and Marie Ivers, Special Services Director.

Superintendent Downes reported on the following:

• DOE Lease

• Building Project Update

• Roof Report

• Title Review

• Social Studies Standards

• Kiwanis

Motion by Stengel and seconded by Seffrood to enter executive session at 6:41 PM to discuss legal matters pursuant to SDCL 1-25.2.3.  Motion carried. 5-0

Chairman Schwandt declared executive session over at 7:28 p.m. and regular session resumed.

Motion by Stengel and seconded by Seffrood to adjourn at 7:29 p.m.  Motion carried. 5-0 

The next School Board meeting will be held Tuesday, December 13, 2022 at 6:00 p.m. in the Board Room of the High School Building.  

 /s/ Richard Schwandt, Chairman

/s/ Nancy M. Meyer, 

Business Manager

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