Milbank School District Board Proceedings • October 10, 2022

October 10, 2022

President Schwandt called the meeting to order at 7:00 PM in the Board Room of the high school building.  Members present were Thue, Christensen, Seffrood, Schwandt and Stengel. Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance.  Administration present were Ryan Scoular, David Graf, Marie Ivers and Dan Snaza.

Motion by Thue and seconded by Christensen to approve the agenda as presented.  Motion carried. 5-0

No one addressed the Board during the Community Input Session.

Discussion Items: 2023-2024 Calendar and COVID-19 in the District.

Motion by Seffrood and seconded by Thue to approve the consent agenda.  Motion carried. 5-0

Items included were:

• Approve minutes of September School Board Meeting.  

• Accept Business Manager’s Financial Report.

Business Manager’s Monthly Report: General Fund: Balance 9-1-22, $2,384,810.46. Revenues: Taxes, $215,458.44; Interest, $610.88; Local Misc, $17,371.79; Medicaid Direct Services, $4,510.86; County Apportionment, $266.09; State Apportionment, $275,569.00; Federal Sources, $154,493.00. Expenditures: Salaries-Instructional, $306,830.15; Salaries-Support Services, $117,845.73; Salaries-Co-curricular, $24,363.81; Benefits-Instructional, $83,534.61; Benefits-Support Services, $37,991.48; Benefits-Co-curricular, $4,249.63; Purchased Services, $130,380.31; Supplies, $75,688.50; Other, $175.00. Journal Entries, ($25,000.00). Balance 9-30-22, $2,247,031.30.

Capital Outlay Fund: Balance 9-1-22, $1,971,807.65. Revenues: Taxes, $62,479.97; Interest, $518.72. Expenditures: Purchased Services, $28,911.55; Supplies, $36,193.64; Capital Acquisitions, $9,199.21. Balance 9-30-22, $1,960,501.94.

Special Education Fund: Balance 9-1-22, $45,284.08. Revenues: Taxes, $59,306.35; Interest, $23.22; Medicaid Direct Services, $815.00; Federal Sources, $67,997.00. Expenditures: Salaries-Instructional, $104,695.68; Salaries-Support Services, $22,964.10; Benefits-Instructional, $28,962.50; Benefits-Support Services, $7,497.60; Purchased Services, $29,298.07; Supplies, $4,020.26. Journal Entries, $25,000.00. Balance 9-30-22, $987.44.

Bond Redemption Fund: Balance 9-1-22, $289,159.50. Revenues: Taxes, $39,711.27; Interest, $74.03. Balance 9-30-22, $328,944.80.

Capital Projects Fund: Balance 9-1-22, $5,385,145.88. Revenues: Interest, $1,834.94. Expenditures: Purchased Services, $6,489.63; Capital Acquisitions, $643,232.65; Other, $4,976.00. Balance 9-30-22, $4,732,282.54.

Lunch Fund: Balance 9-1-22, $357,247.58. Revenues: Student Meals, $11,373.45; Adult Meals, $3,629.50; Ala Carte Sales, $2,578.21; Misc Income, $1,597.68. Expenditures: Salaries-Support Services, $29,450.28; Benefits-Support Services, $9,694.06; Purchased Services, $670.99; Supplies, $49,533.21. Balance 9-30-22, $287,077.88.

Enterprise Fund: Balance 9-1-22, $54,006.90. Revenues: OST Fees, $8,619.47. Expenditures: Salaries-OST, $6,471.50; Benefits-OST, $1,504.40; Purchased Services, $554.15; Supplies, $642.69. Balance 9-30-22, $53,453.63.

T&A Fund: Balance 9-1-22, $530,981.75. Revenues, $79,635.49; Expenditures, $52,659.40. Balance 9-30-22, $557,921.84.

• Approval of Bills presented for payment.

Bills Presented for Payment: Accident Fund, Worker’s Comp Insurance, $5,430.00; Al’s Body Shop, Repairs, $82.53; Amazon Capital Services, Supplies, $4,259.02; Apple Inc, Equipment, $897.00; Ryan Barthel, Lunch Refund, $82.75; Michele Benike, Background Check, $43.25; Berens Grocery, Supplies, $167.80; Diane Berkner, Professional Services, $46.00; Big Stone Therapies, Therapy Services/Athletic Training, $25,849.23; Bimbo Bakeries, Bread, $729.25; BMO Harris Card, Supplies/Services/Books, $5,295.55; Cash-Wa Distribution, Food, $13,281.26; Century Business Products, Copier Payment, $4,201.99; Chase Card, Supplies/Travel, $3,833.14; Churchill Manolis Freeman Kludt & Burns, Attorney Fees, $150.00; City of Milbank, Water/Sewer, $3,891.56; Club House Hotel & Suites, Staff Travel, $567.54; Coates Piano Service, Piano Tuning, $585.00; Commercial Kitchen Services, Repairs, $4,300.76; Co-Op Architecture, Building Improvements, $6,482.00; Dakota Potters, Supplies, $90.00; Sierra Daugaard, Background Check, $43.25; DeFea Transportation, Busing, $82,938.14; Digi SmartSense, Software Monitoring, $500.00; Dan Duenwald, Asbestos Inspection, $500.00; East Side Jersey Dairy, Milk, $3,031.91; Eastern Dakota Music Festival, Registration, $70.00; Elite Drain & Sewer Cleaning, Repairs, $337.50; Flinn Scientific, Supplies, $618.93; Florence School District, Registration, $136.00; Foerster Testing Limited, Building Project, $5,550.00; Maria Fonder, Background Check, $43.25; Food-N-Fuel, Fuel, $1,967.77; G&R Controls, Repairs, $4,596.17; Gage Food Products, Food, $3,511.43; Kris Goehring-Street, Staff Travel, $40.00; Grant County Review, Publications, $295.21; Travis Graves, Professional Services, $3,293.37; Andrea Hagen, Professional Services, $500.00; Hamlin Educational Center, Golf Invitational, $50.00; Hasslen Construction, Building Projects, $354,829.10; Hauff Mid-America Sports, Supplies, $2,281.80; Health Equity, HSA Fees, $78.00; Hillyard, Supplies, $4,932.07; Impact Applications, Software, $695.00; Imprest Fund, Professional Services, $2,750.34; Imprest Fund, Registration, $680.00; Innovative Office Solutions, Flooring, $70,257.60; ITC, Phone Service, $473.60; JW Pepper, Supplies, $218.94; Kelly’s Kutters, Grounds Upkeep, $900.00; Janelle Korstjens, Supplies, $58.98; Kimberly Kort, Background Check, $43.25; Lakeshore Learning Materials, Supplies, $227.05; Sharon Larson, Supplies, $43.25; Lifetouch NSS, Elem Yearbook, $2,315.70; Shelly Loehrer, Professional Services, $200.00; Rita Louisiana, Background Check, $43.25; Macksteel Warehouse, Supplies, $260.62; McGraw Hill, Supplies, $150.00; McLeod’s Printing/Office Supply, Supplies, $111.20; Meierhenry Sargent LLP, Bond Issuance, $4,625.00; Mid-American Research Chemical, Supplies, $1,691.30; Midland Publishing & Printing, Advertising, $170.09; Milbank Community Transit, Busing, $342.00; Milbank HOSA Club, Supplies, $165.72; Milbank Independence Training, Supplies, $700.00; Milbank School Lunch Program, Adult Meals, $1,630.35; Milbank School Lunch, Student Workers, $92.00; Nelson Electric, Repairs, $1,402.81; Julie Nolz, Supplies, $19.81; Northeast Technical HS, Registration, $80.00; OtterTail Power, Lights/Power, $28,334.60; Overhead Door, Repairs, $294.64; Parent, Mileage, $571.20; Paxton Patterson, Equipment, $2,450.00; Poppler’s Music, Supplies, $30.40; Bob Pudwill, Professional Service, $60.00; Deborah Rausch, Professional Services, $1,780.00; Redlinger Bros Plumbing & Heating, Repairs, $26,930.22; Jolene Rick, Background Check, $43.25; Riverside Technologies, Computers, $14,790.00; Runnings, Supplies, $528.83; Sarlettes Music, Instruments/Repairs, $2,485.19; SASD, Dues, $656.00; Scholastic Magazines, Subscriptions, $1,073.04; School Specialty, Supplies, $1,030.14; Nicole Scott, Background Check, $43.25; Rondi Scoular, Background Check, $43.25; SD FFA Assoc, Registration, $1,590.00; SDASBO, Registration, $85.00; Renee Shelstad, Professional Services, $60.00; Katie Sinner-Pulscher, Staff Travel, $152.48; Star Laundry & Dry Cleaners, $502.84; Steve Stemsrud, Mileage, $69.48; Street Graphex, Supplies, $1,949.27; Sysco, Food, $4,383.93; TAESE/USU, Professional Services, $225.00; Mick Thompson, Staff Travel, $121.34; Time Management Systems, Software Renewal, $2,377.50; Kristin Tostenson, Staff Travel, $20.00; TSA Consulting, Professional Services, $50.00; Tubbs of Soft Water, Supplies, $140.58; Ann Tuchscherer, Professional Services, $60.00; Tuition Express, Software Subscription, $26.25; Twin Valley Tire, Repairs, $135.55; Unzen Motors, Vehicle Replacement, $54,399.00; US Foods, Food, $28,500.48; Sherri Veen, Background Check, $43.25; Verizon Wireless, Phone Service, $102.74; Whetstone Creek Golf Course, Rental, $500.00; Whetstone Home Center, Supplies, $117.00; Whetstone Sanitation, Portable Restrooms, $319.50; Ying Zhang, Background Check, $43.25.

• Approval of Promissory Note to Special Education from General Fund for $25,000

Motion by Christensen and seconded by Stengel to approve the hiring of Meggan McFaden as OST worker at a wage of $14.75 per hour.  Motion carried. 5-0

Motion by Thue and seconded by Christensen to accept the resignation of Natasha Karels as Oral Interp Coach.  Motion carried. 5-0

Motion by Stengel and seconded by Thue to approve the hiring of Lori Marvel as para-professional at a wage of $14.75 per hour.  Motion carried. 5-0

Motion by Seffrood and seconded by Christensen to approve the Milbank School District LAU.  Motion carried. 5-0

Motion by Stengel and seconded by Thue to approve the open enrollment application for a 10th grade student.  Motion carried. 5-0

Motion by Stengel and seconded by Seffrood to approve out-of-state travel to the World Dairy Expo in Wisconsin for the FFA Dairy Cattle Evaluation Team to compete.  Motion carried. 5-0

Motion by Thue and seconded by Christensen to approve minor corrections to the Elementary, Middle School, and High School handbooks.  Motion carried. 5-0

Motion by Stengel and seconded by Seffrood to appoint Richard Schwandt to serve as Delegate Assembly representative.  Motion carried. 5-0

Motion by Christensen and seconded by Stengel to approve the updates for policies JECG, JFB, JFBB-E(1), JFB-E(2), and JFB-R(1).  Motion carried. 5-0

Reports were received by High School Principal, Dan Snaza, Elementary Principal, David Graf, MS Principal/Athletic Director, Ryan Scoular and Marie Ivers, Special Services Director.

Superintendent Downes reported on the following:

2022-2023 Enrollment of 1018 K-12 and 1039 PK-12

PRF

Board Retreat

Resource Officer Updates

Construction Updates

Motion by Stengel and seconded by Christensen to enter executive session at 7:52 PM to discuss legal matters pursuant to SDCL 1-25.2.3.  Motion carried. 5-0

Chairman Schwandt declared executive session over at 8:27 PM and regular session resumed.

Motion by Christensen and seconded by Stengel to adjourn at 8:28 PM.  Motion carried. 5-0 

The next School Board meeting will be held Tuesday, November 15, 2022 at 6:00 PM in the Board Room of the High School Building.  

 /s/ Richard Schwandt, Chairman

/s/ Nancy M. Meyer, 

Business Manager