Board of Education Proceedings Big Stone City School District #25-1 • Oct 17, 2022

The Big Stone City School District’s Board of Education met in a regular session on October 17, 2022 at 6 p.m. in the school board room/CEO office with the following members present or absent:

Officers and others present: Christopher Folk, CEO/Business Manager, Janelle Huber, Principal

Meeting called to order by school board president Hillary Henrich at 6 p.m.

Roll call was taken with Sue Christensen, Hillary Henrich, Amy VanLith and Sue Westermeyer present. Quorum established. Alan Chrzanowski was absent.

The Pledge of Allegiance was recited. 

Motion by VanLith, seconded by Christensen, to approve the amended agenda. Add separate action item, approval of the 2022-2023 Administrative Rule Waiver Application – Long-Term Substitute. 4 votes yes. Motion Carried.

Community Input Session: none

Communication Items

• School Board Communication: none

• Principal Report: 2021-2022 State Report Card Presentation

• Learning Center Director Report: quarterly reporting review scheduled for December 2022

• CEO/Business Manager Report: the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report, and Manual Journal Entry Board Report. Other items discussed: the school district met the teacher compensation accountability for 2022FY; excess cash accountabilities were waived for 2022FY, and verification of annual financial report ending June 30, 2022 has been completed and sent to the DOE.

Financial Report

General Fund: September 1, 2022, beginning balance, $16,338.13; total receipts, $140,958.48; total disbursements, ($134,448.39); September 30, 2022, ending balance, $22,848.22.

Capital Outlay Fund: September 1, 2022, beginning balance, $77,762.85; total receipts, $15,715.88; total disbursements, ($6,777.40); September 30, 2022, ending balance, $86,701.33.

Special Education: September 1, 2022, beginning balance, $143,807.06; total receipts, $9,028.09; total disbursements, ($16,516.12); September 30, 2022, ending balance, $136,319.03.

Food Service Fund: September 1, 2022, beginning balance, $3,115.41; total receipts, $8,898.75; total disbursements, ($8,900.63); September 30, 2022, ending balance, $3,113.53.

Preschool/Out-Side School Time (OST)/LLLC Fund: September 1, 2022, beginning balance, $166,873.33; total receipts, $21,331.11; total disbursements, ($25,945.95); September 30, 2022, ending balance, $162,258.49.

Certificate of Deposit – $313,332.29

Advance Payment (Fund 11) & Flex Account (Fund 71) – $7,149.09

Student Council (Fund 72) – $2,144.05

The following bills were approved:

GENERAL FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 83.88; ASB WORKERS’ COMPENSATION FUND, (WORKERS COMP RENEWAL), 729.00; ASSOCIATED SCHOOL BOARDS OF SOUTH DAKOTA, (MEMBERSHIP DUES), 457.50; BMO MASTERCARD, (PCARD), 10,540.77; BRANDT, LORELEI (REIMBURSEMENT), 167.40; CHURCHILL, MANOLIS, FREEMAN, KLUDT, SHELTON & BURNS LLP, (DUES & SERVICES), 150.00; CITY OF BIG STONE CITY, (UTILITIES), 1,555.25; CROCKER, HOLLAND (REIMBURSEMENT), 127.40; FOLK, CHRISTOPHER, (REIMBURSEMENT), 125.10; GRANT COUNTY REVIEW (ADVERTISING), 73.26; HENNINGS, STACY, (REIMBURSEMENT), 13.72; JACOBSON, DORLA (REIMBURSEMENT), 97.30; MUENCHOW, RACHELLE, (REIMBURSEMENT), 131.58; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 52.77; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION, GENERAL), 102.50; US FOODS, (FOOD PURCHASES), 245.91; WOLLSCHLAGER, ASHLEY (REIMBURSEMENT), 113.40

CAPITAL OUTLAY FUND: BULLET PROOF MECHANICAL SERVICE INC, (BUILDING MAINTENANCE - BOILER), 40,042.45; NOBLE ROOFING & EXTERIORS INC., (ROOF & EXTERIOR), 19,619.97

SPECIAL EDUCATION FUND: BIG STONE THERAPIES INC, (THERAPY), 1,359.79; BMO MASTERCARD (PCARD), 1,510.41; TRENHAILE, JAY, (PSYCHOLOGICAL SERVICES), 1,290.00

FOOD SERVICE FUND: BMO MASTERCARD, (PCARD), 631.08; EAST SIDE JERSEY DAIRY, (SCHOOL LUNCH MILK), 463.09; US FOODS, (FOOD PURCHASES), 1,762.88

PRESCHOOL/LEARNING CENTER/OST FUND: BMO MASTERCARD, (PCARD), 808.16; CITY OF BIG STONE CITY, (UTILITIES), 255.86; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 10.00

Action Items

Motion by VanLith, seconded by Westermeyer, to approve the Consent Agenda. 4 votes yes. Motion Carried.

• Approval of minutes from previous school board meeting(s); September 19, 2022 meeting minutes

• Approval of the financial reports

• Approval of the bills, including BMO Mastercard purchases

• Approval of the Disclosure of Conflict of Interest, if applicable

• Approval of Ashley Wollschlager as Head Coach of the basketball program for the 2022-2023 school year

• Approval of the resignation of Jennifer Cronen as Student Council Co-Advisor for the 2022-2023 school year

• Approval of Rachelle Muenchow as Student Council Co-Advisor for the 2022-2023 school year

• Approval of the 2022-2023 Milbank School Tuition Agreement #2

• Approval of the 2022-2023 Title III Consortium Agreement

• Approval of the Agreement between Big Stone City School District and Inter-Lakes Community Action Partnership Head Start Pre-Birth to Five Program for the 2022-2023 school year.

Motion by Westermeyer, seconded by Christensen, to approve the 2022-2023 Administrative Rule Waiver Application – Long-Term Substitute. 4 votes yes. Motion Carried.

Discussion

There were discussions on the following items:

• First reading of the following updated policies

• Policy GCD - Professional Staff Hiring

• Policy JHCDE - Administration of Medical Cannabis to Qualifying Students

• Policy KMI - Relations with political organizations (Public Funds)

• Looking forward: more updates on school policies

• Next school board meeting(s): November 21, 2022 (regular meeting) at 6 p.m. in the board room/CEO office.

Executive Session may have a motion afte­r being declared out.

6:33 p.m., motion by Westermeyer, seconded by VanLith, to enter into executive session pursuant to SDCL 1-25-2(2) for student matters. 4 votes yes. Motion Carried.

6:44 p.m., President Henrich declared out of executive session with no motion.

Motion by VanLith, seconded by Christensen, to adjourn the meeting at 6:44 p.m. 4 votes yes. Motion Carried.

/s/ President

/s/ Business Manager