Summit School District 54-6 Board Proceedings

October 9, 2019
    Members present: Lisa Amdahl, Mark Miller, Carrie Rauen and Ferdy Zirbel. Absent Joe Johnston.
    Also present: Mike Schmidt, Andi Ward, Brittany Graf, Kasandra Hauck, Damon Phillips and Becky Hubsch.
    At 6:03 p.m. Chairman Zirbel called the meeting to order. No Conflict of Interest was recognized.
    20038 Motion by Amdahl Second by Miller to approve amended agenda with the addition of approving playground fencing, dirt work, and sodding. All voted aye. Motion carried.
    Public Communications: Brittany Graf informed the Board the 4th grade class went to Fort Sisseton on a field trip, while Kasandra Hauck informed the Board 1st-3rd grade classes attended the Waubay Wildlife Refuge outdoor learning day. Hauck also announced the Accelerated Reader program will end the first quarter by taking readers bowling.
    Damon Phillips reported on behalf of the Student Council on upcoming events such as conferences October 17, regional Student Council meeting on October 11, and a Haunted Hall on October 31.  
    20039 Motion by Rauen Second by Miller to approve the September 11, 2019 regular meeting minutes. All voted aye. Motion carried.  
    20040 Motion by Amdahl Second by Rauen to approve the financial statements. All voted aye. Motion carried.  
    20041 Motion by Rauen Second by Amdahl to approve the monthly claims for the month of October 2019. All voted aye.
 GENERAL FUND
    A & S HARDWARE HANK & RENTAL transportation supplies 102.72; ACTIVE HEATING inspection 7 RTU cooling systems 1,472.50; BAN-KOE COMPANIES door service call 324.00; CENTURY BUSINESS copies 316.83; COFFEE CUP transportation fuel 2,208.37; COUNTY LINE CAMPGROUND transportation supplies 15.00; GRANT COUNTY REVIEW board publication 85.22; HILLYARD custodian supplies 557.66; IMPREST cross country, volleyball, SASD superintendent membership 2,538.45; JOHNSTON, JOEY 5/6 ost basketball    375.00;    MENARD’S custodian/transportation supplies 375.55; NESC services 40.56; NETWORK SERVICES COMPANY custodian supplies 1,373.70; NORTHSIDE IMPLEMENT transportation repairs 552.76; OTTER TAIL electricity 2,329.75; RC TECHNOLOGIES phone services 309.97; SCHOOL SPECIALTY 5th grade supplies 2.33; SCHOLASTIC 6th grade subscription 63.25; SIOUX VALLEY COOPERATIVE propane and contract 19-20 27,757.79; STURDEVANT’S transportation repairs 391.70; TAYLOR MUSIC band supplies 358.82; TIME MANAGEMENT SYSTEMS office services 90.00; TRI STATE WATER softener 316.90; TOWN OF SUMMIT water garbage sewer 397.49; VALLEY OFFICE PRODUCTS printing supplies 724.76; VISA custodian, transportation, ost supplies  2,255.77; PAYROLL Salaries 93,399.25 Benefits 22,502.93    
Fund Total 161,239.03
    CAPITAL OUTLAY
    CENTURY BUSINESS leases 292.83; HM RECEIVABLES CO textbook 211.36; MENARD’S countertop 444.82; TAYLOR MUSIC band equipment 824.95; VISA custodian, transportation 1,359.06;    
Fund Total 3,133.02
    SPECIAL EDUCATION FUND
    IMPREST sped training 100.00; NESC services 9,655.68; VISA sped supplies 104.70; PAYROLL Salaries 8,990.24 Benefits 1,919.30    
    Fund Total 20,769.92    
    FOOD SERVICE
    CHILD & ADULT NUTRITION SERVICES food 375.87; CWD ost snack, food 5,986.43; DEAN FOODS milk 843.62; EARTHGRAINS BAKING food 270.32; HYVEE food 9.55; US FOODS food 1,043.73; PAYROLL Salaries 5,062.58 Benefits 681.42        
    Fund Total 14,273.52    
    TOTAL 199,415.49
    Superintendent’s Report: Mr. Schmidt discussed playground safety issues and the need for a fence; enrollment on state count day was 172 K-12 and preschool-12 is at 189; discussed state report card; the elementary is now a Targeted Support and Improvement school; and Mr. Schmidt will be attending a Crisis Management training in December.  
    Business Officer’s Report: Mrs. Hubsch discussed playground quotes; CPR/AED classes were conducted at the school 12 more employees were trained; Food Service program is under a State Food Service Procurement review in FY 2020; School Conferences and Lights on Afterschool will be held October 17 with 27 school/community/business booths to be at the event; OST program sent 4 students, 1 youth staff worker, and 2 staff members to SoDakSACA.
    Dean of Students Report: Mrs. Ward discussed NWEA testing results; junior students finished taking ASVAB testing; discussed attending Roberts County Alive meeting which highlighted youth mental health, and Mrs. Ward will be implementing community perspective survey for community members to take.
    20042 Motion by Miller Second by Amdahl to Enter into Executive Session for the purpose of discussing personnel, (SDCL 1-25-2:1) at 7:01p.m. Chairman Zirbel declares them out of executive session at 7:10 p.m.
    20043 Motion by Miller Second by Rauen to Enter into Executive Session for the purpose of discussing personnel (SDCL 1-25-2:1) at 7:11 p.m. Chairman Zirbel declares them out of executive session at 7:18 p.m.
    20044 Motion by Rauen Second by Amdahl to approve Sioux Valley Propane contract for $27,000. All voted aye. Motion carried.
    20045 Motion by Miller Second by Rauen to approve contracts for Katie Zirbel and Katie Sinner as OST substitute group leaders at $12/hour, Tammy Gorder and Mike Schmidt as substitute school time and OST bus drivers. All voted aye. Motion carried.
    20046 Motion by Amdahl Second by Rauen to approve Mertz Fencing quote of $13, 945. All voted aye. Motion carried.
    20047 Motion by Miller Second by Rauen to approve AP & Sons Construction landscape/dirt work quote of $10,075. All voted aye. Motion carried.
    20048 Motion by Amdahl Second by Miller to approve Glacial Lakes Erosion Control for playground seeding at $2,891.40. All voted aye. Motion carried.
    20049 Motion by Amdahl Second by Rauen to approve the following snow removal bids: AP & Sons Construction snow removal of the parking lot, and Quale construction for snow removal of sidewalks and playground. All voted aye. Motion carried.
    Board held first reading of policies JFCH, JGD, AC, JHCD and dual credit policy. Tabled motion.
    20050 Motion by Miller Second by Rauen to adjourn the special board meeting at 7:42 p.m. All voted aye. Motion carried.
    The next regular scheduled board meeting will be on Wednesday, November 13, at 6:00 p.m. in the School Library.
/s/ Chairman
/s/ Business Manager
 

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