Milbank School District Board Proceedings • September 14, 2020

  September 14, 2020

Vice President Milton Stengel called the meeting to order at 7:00 PM in the Boardroom of the HS building. The Pledge of Allegiance was said. Members present were Upton, Thue, Christensen, and Stengel. Schwandt was absent. Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance.  Guests present Dan Snaza, Deb Hemmer, Kris Evje, and David Graf.

Motion by Thue and seconded by Upton to approve the agenda as presented. Motion carried 4-0

Discussion Items: Open Enrollment Report, SDUSA and SDSSA Executive Boards, COVID-19 Impact in the School District, and COVID-19 related funding.

    Motion by Christensen and seconded by Thue to approve the consent agenda.  Motion carried. 4-0

Items included were:

Approve minutes of the August meeting.  

Receive Business Manager Financial Reports

Business Manager’s Monthly Report: General Fund: Balance 8-1-20, $3,623,217.43. Revenues: Taxes, $8,258.66; Interest, $515.97; Local Misc, $31,166.35; Medicaid Admin, $4,143.17; County Apportionment, $112.67; State Aid, $236,140.00; Other State Revenue, $74,823.13; Federal Sources, $3,997.00. Expenditures: Salaries-Instructional, $235,828.56; Salaries-Support Services, $97,831.76; Salaries-Co-curricular, $882.50; Benefits-Instructional, $71,283.95; Benefits-Support Services, $35,817.03; Benefits-Co-curricular, $120.16; Purchased Services, $38,552.69; Supplies, $57,472.44; Other, $450.00. Journal Entries, ($257.25). Balance 8-31-20, $3,443,878.04.

Capital Outlay Fund: Balance 8-1-20, $876,138.00. Revenues: Taxes, $3,599.97; Interest, $124.77. Expenditures: Purchased Services, $695.11; Supplies, $103,547.55; Capital Acquisitions, $196,071.66. Balance 8-31-20, $579,548.42.

Special Education Fund: Balance 8-1-20, $283,250.41. Revenues: Taxes, $3,173.88; Interest, $40.34; Medicaid Admin, $749.00; State Aid, $10,824.00. Expenditures: Salaries-Instructional, $51,512.82; Salaries-Support Services, $20,201.66; Benefits-Instructional, $18,525.66; Benefits-Support Services, $7,645.77; Purchased Services, $23,081.99; Supplies, $3,672.69. Balance 8-31-20, $173,397.04.

Bond Redemption Fund: Balance 8-1-20, $105,685.35. Revenues: Taxes, $2,098.59; Interest, $15.05. Balance 8-31-20, $107,798.99.

Capital Projects: Balance 8-1-20, $1,903,228.28. Revenues: Taxes, $9,383.05. Expenditures: Capital Acquisitions, $655,186.61. Balance 8-31-20, $1,257,424.72.

Lunch Fund: Balance 8-1-20, $157,536.51. Revenues: Student Meals, $61,418.94; Adult Meals, $3,000.00; Federal Sources, $48,420.44. Expenditures: Salaries-Support Services, $13,712.32; Benefits-Support Services, $6,587.40; Purchased Services, $189.20; Supplies, $16,783.58. Balance 8-31-20, $233,103.39.

Enterprise Fund: Balance 8-1-20, $39,633.09. Revenues: Student Fees, $4,155.84. Expenditures: Salaries-Support Services, $14,686.40; Benefits-Support Services, $1,700.63; Purchased Services, $55.41; Supplies, $531.22. Balance 8-31-20, $26,815.27.

Trust & Agency Fund: Balance 8-1-20, $357,128.77. Revenues, $32,906.68. Expenditures: $16,317.05. Balance 8-31-20, $373,718.40.

Approval of Bills presented for payment.

Bills Presented for Payment: 3D Security, Repairs, $882.44; Accessory Lines for Music Specialties, Supplies, $314.55; Advanced Technologies, Supplies, $227.00; Amazon Capital Services, Supplies, $8,514.56; April Anderson, First Aid, $35.00; ASBSD, Convention Reg, $300.00; Automatic Building Controls, Repairs, $240.00; Berens Grocery, Supplies, $37.61; Jody Berg, Background Check, $65.00; Big Stone Therapies, Therapy Services, $12,967.57; BMO Harris, Supplies, $3,359.87; James or Stacy Brandenburger, Refund, $25.00; Jennifer Brown, Refund, $25.00; Kimberly Burke, Background Check, $43.25; Angel Campbell, Refund, $90.00; Dezarae Carlin, Background Check, $65.00; Cash-Wa Distributing, Food, $2,330.65; Century Business Products, Copier Payment, $1,042.07; Chase Card Services, Supplies/Postage, $7,462.86; Children’s Care Hospital & School, Tuition, $5,943.00; Cole Papers, Supplies, $581.65; Connecting Point, Promethean Boards, $70,415.30; Ryan Conrad, First Aid, $35.00; Culinex, Supplies, $405.25; Dacotah Paper Co, Supplies, $2,239.70; Dakota Potters, Supplies, $472.00; DeFea Transportation, Busing, $27,580.79; Justin DeVaal, Supplies, $431.06; Dramatists Play Service, Royalties, $240.00; Earthgrains Baking, Food, $221.16; East Side Jersey Dairy, Milk, $1,421.95; Elite Drain & Sewer Cleaning, Repairs, $216.25; Elkton School District, Registration, $50.00; EMC Insurance Company, Insurance, $9,019.00; Farm & Home Publishers, Supplies, $57.00; Katelyn Fetsch, Professional Services, $365.00; Christa Findlay, Refund, $14.05; Flinn Scientific, Supplies, $318.60; Maria Fonder, Refund, $81.00; Food-N-Fuel, Travel, $646.27; Forestry Suppliers, Supplies, $59.90; Darnell Frerichs, Refund, $45.00; G&R Controls, Building Improvements, $34,610.00; Gage Foods, Food, $2,470.94; Gametime, Playground, $91,206.34; Maria Garcia Machorro, Background Check, $65.00; Katie Gilmore, Mileage, $252.00; Grant County Review, Publications, $1,372.43; Travis Graves, Professional Services, $300.00; Mary Hagen, Professional Services, $65.00; Hasslen Construction, Building Improvements, $607,577.71; Hauff Mid-America Sports, Supplies, $2,788.75; Holly Hilbrands, Supplies, $644.72; Hillyard, Supplies, $4,726.93; Houghton Mifflin, Software, $4,505.00; Husqvarna Professional Products, Snowblower, $993.19; Imagine Learning, Software, $750.00; Imprest Fund, Registration, $220.00; Imprest Fund, Professional Services, $1,536.20; Innovative Office Solutions, Supplies, $8,673.33; ITC, Phone Services, $267.09; Angela Johnson, Background Check, $65.00; Sara Johnson, Professional Services, $300.00; Natasha Karels, First Aid, $35.00; Jessica Kasuske, Refund, $20.00; Noelle Korth, Background Check, $65.00; KXLG-FM, Advertising, $300.00; David Lee, Refund, $102.35; McKesson Medical-Surgical, Supplies, $8.69; Mid-American Research Chemical, Supplies, $9,373.38; Midland Publishing & Printing, Advertising, $249.82; Jason Mielitz, Refund, $200.00; Milbank Community Transit, Transportation, $378.00; Milbank Refrigeration, Repairs, $1,829.91; Milbank School Lunch, Student Workers, $49.00; Jessica Morton, Background Check, $65.00; Stacy Morton, Background Check, $65.00; National Educational Systems, Supplies, $83.93; NCS Pearson, Supplies, $39.82; Nelson Electric, Repairs, $321.36; Newzbrain Education, License, $309.00; Northeast Conference, Dues, $300.00; Northwestern Energy, Natural Gas, $276.46; NWEA, Software, $9,010.00; Otter Tail Power, Lights/Power, $24,775.40; Parent, Mileage, $22.36; Lorena Pedraza-Lozano, Supplies, $16.09; Jacqueline Pew, Background Check, $65.00; Plunkett’s Pest Control, Supplies, $400.60; Megan Popowski, Refund, $56.65; Praxair Distribution, Supplies, $3,314.14; Printsmart, Printer Maintenance, $429.61; Hunter Pulscher, Coaching Classes, $135.00; Deborah Rausch, Professional Services, $469.20; Really Good Stuff, Supplies, $35.93; Red Road Inc, Professional Services, $3,004.10; Redlinger Bros Plumbing & Heating, Repairs, $4,612.85; Cheryl Reiter, Professional Services, $300.00; Rogers Electric Motor Service, Repairs, $44.60; Runnings, Supplies, $14.04; SafetyFile, File Cabinet, $1,502.53; Sanford Health Plan, HSA Fees, $62.00; Sarlettes Music, Repairs/Supplies, $1,740.02; Savvas Learning, Books, $851.69; Kasi Schlueter, Background Check, $65.00; Scholastic Magazines, Supplies, $848.84; School Datebooks, Supplies, $896.47; School Specialty, Supplies, $1,317.71; Elizabeth Schulte, Refund, $75.00; SD Dept of Human Services, Residential Services, $6,442.47; Katie Sinner, Professional Services, $300.00; Star Laundry & Dry Cleaners, Cleaning Services, $262.35; Mick Thompson, First Aid, $35.00; Trapp Plumbing Co, Repairs, $135.41; Jeffrey Trapp, First Aid, $35.00; Tri State Water, Cooler, $42.90; Twin Valley Tire, Repairs, $1,005.34; US Foods, Food, $15,408.60; Verizon, Phone Service, $51.42; Hether Voeltz, Refund, $62.70; Jessica Weets, Refund, $45.00; Whetstone Home Center, Repairs/Supplies, $713.18; Whetstone Sanitation, Professional Services, $250.00; Whimsy on Main, Books, $999.34; Wieser Educational, Books, $334.76; Wittrock & Son, Garbage Collection, $932.50; Amy Yamaura, Refund, $25.00.

Correction to Published Staff Wages Listing for 20-21

Jacqueline Pew $13.45

Cody Stokesbary $12.45

Motion by Upton and seconded by Christensen to adopt the following FY20-21 Budget resolution:  

Resolution No. 20-09-14

ADOPTION OF ANNUAL BUDGET

Let it be resolved, that the School Board of the Milbank School District 25-4, after duly considering the proposed budget and its changes thereto, to be published in accordance with SDCL 13-11-2 hereby approves and adopts it proposed budget and changes thereto, to be its Annual Budget for the fiscal year July 1, 2020 through June 30, 2021.  The adopted Annual budget levy requests are as follows: General Fund $1.443 per thousand of Ag valuation, $3.229 per thousand for Owner Occupied, $6.682 per thousand for Other Non-ag; Special Education Fund $1.684 per thousand of valuation; and Capital Outlay Fund $1,735,076.  Changes to the proposed budget are: 

Increase to the following revenue functions: General Fund 1312, $17,950; 4159, $2,643 and 4159.158, $486,000.  Decrease to the following revenue functions: General Fund 1710, $10,000; 1730, $14,000 and 3111, $137,608. Bond Fund: 1110, $10,430.  

Increase to the following expenditure functions: General Fund 1111 $19,500; 2139, $7,000;   2311, $9,000; 2541, $ 6,500; 2542, $41,000; and 6900, $14,536. Special Education: 1221, $43,500 and 1222, $9,500. Lunch Fund 2562, $4,800. Decrease to the following expenditure functions: Special Education: 1224, $54,600 and 2753, $59,000.  Bond Fund: 5000, $10,430. 

Total budget General Fund $8,070,116; Capital Outlay $2,557,943; Special Education $2,058,787; Bond Fund $1,128,650; Capital Projects $1,463,773; Lunch Fund $690,800; Enterprise Fund $ $146,000.

/s/ Richard Schwandt, Chairman

/s/ Nancy M. Meyer, Business Manager

Motion carried. 4-0

Motion by Thue and seconded by Upton to approve open enrollments for a 6th grade and two 9th grade students.  Motion carried. 4-0

Motion by Christensen and seconded by Thue to approve the 2020-2021 OST After School Staff of Karen Loeschke, $12.25; Leslie Tol, $12.30; Nickole Gertsema, $12.40; Kasi Schlueter, $12.20; Lorrie Hardy, $13.40; Magen Thyne, $12.20; and Angelica Duron, $12.20. Motion carried. 4-0

Motion by Thue and seconded by Upton to approve a lane change for Caitlyn Graf from Lane 2, Step 10 $48,125 to Lane 3, Step 10 $48,525.  Motion carried. 4-0

Motion by Upton and seconded by Christensen to approve a lane change for Jackson Graf from Lane 2, Step 10 $48,125 to Lane 3, Step 10 $48,525.  Motion carried. 4-0

Motion by Thue and seconded by Upton to approve the hiring of Jessica Morton as Custodian at $12.20 per hour.  Motion carried. 4-0

Motion by Christensen and seconded by Upton to approve the hiring of Stacy Morton as Custodian at $12.20 per hour.  Motion carried. 4-0

Motion by Thue and seconded by Christensen to approve the hiring of Wayne Gapp as part-time Dishwasher at $12.20 per hour.  Motion carried. 4-0

Motion by Upton and seconded by Thue to approve and Incentive Pay Increase for Dena Haire from $12.20 to $12.45 per hour.  Motion carried. 4-0  

Motion by Christensen and seconded by Upton to approve the amended Tuition Agreement with Big Stone City School District.  The agreement is for 14 students at $5,960.67 per student plus related special education funding for students requiring special services.  Motion carried. 4-0

Motion by Upton and seconded by Thue to declare all Milbank School District Employees as critical infrastructure workers.  Motion carried. 4-0

Reports were received by High School Principal Dan Snaza, Middle School Principal/Special Services Director Kris Evje, Elementary Special Education Director Keri Schliesman, and Elementary Principal, Dave Graf.

Superintendent Downes reported on:

1. Enrollment: 983 K-12, 19 PK

2. Building Updates

Motion by Christensen and seconded by Thue to adjourn the meeting at 8:06 PM. Motion carried. 4-0

The next regular meeting of the Milbank School Board will be October 12, 2020 at 7:00 PM.

/s/ Richard Schwandt

Chairman

/s/ Nancy M. Meyer

Business Manager