Milbank School District Board Proceedings • August 9, 2021

August 9, 2021

President Schwandt called the meeting to order at 7:00 PM in the Board Room of the high school building.  Members present were Thue, Christensen, Upton, Schwandt and Stengel. Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance.  Guests present were Deb Hemmer, Ryan Scoular, Dan Snaza, David Graf, Kris Evje, Keri Schliesman, Scott Simmons, Robin Simmons, Kelli Pillatzki, Alison Michelson, David Michelson, and Erick Holmquist.

Motion by Upton and seconded by Christensen to approve the agenda as presented. Motion carried. 5-0

Robin Simmons addressed the Board during the Community Input Session.  Mrs. Simmons requested the Board reconsider assessing the contract breakage fee because her leaving the district was due to her husband’s new job in Michigan, inconsistent assessment of breakage fee in the past, and personal time over and above contracted time she has given to the district.

Motion by Stengel and seconded by Christensen to approve the consent agenda. Motion carried.5-0

Items included were:

• Approve minutes of July School Board Meetings.  

• Approval of Bills presented for payment.

Bills Presented for Payment: 2080 Media, Computer Equipment, $5,000.00; Active Data Systems, Software Renewal, $1,705.00; Amazon Capital Services, Supplies, $7,145.27; Jennifer Anderson, Lunch Refund, $211.70; Kristin Ash, Lunch Refund, $117.10; Rhonda Beckman, Lunch Refund, $110.65; Brynne Berry, Background Check, $43.25; Big Stone Therapies, Therapy Services, $13,137.71; Bimbo Bakeries, Bread, $106.18; Becky Bjerke, Lunch Refund, $175.05; BMO Harris Card, Supplies/Software, $13,918.58; James or Stacy Brandenburger, Lunch Refund, $25.20; June Brehmer, Lunch Refund, $97.80; Dianna Brown, Lunch Refund, $47.60; Cash-Wa Dist, Food, $651.77; Century Business Products, Copier Payment, $1,307.38; Chase Card Services, Supplies, $1,520.63; Children’s Care Hospital & School, Tuition, $5,400.00; City of Milbank, Baseball Field Buy-Out (Final Payment), $125,000.00; City of Milbank, Water/Sewer, $1,986.49; Cole Papers, Supplies, $3,483.32; Dewey’s Lawn Care, Grounds Upkeep, $386.00; Hilary Dexter, Lunch Refund, $142.90; Justin Downes, Staff Travel, $1,219.28; Tina Dreis, Lunch Refund, $166.60; Miranda Dunnihoo, Lunch Refund, $57.25; East Side Jersey Dairy, Milk, $1,296.58; Deb Elvik, Lunch Refund, $51.20; Selena Evenson, Lunch Refund, $59.70; Explore Learning, Software Renewal, $7,562.03; Jennifer Falk, Lunch Refund, $562.00; First Western Equipment Finance, Scrubber, $16,683.32; Heather Foell, Lunch Refund, $267.05; Food-N-Fuel, Fuel, $372.07; Renae Fox, Lunch Refund, $104.10; Amanda Grabow, Lunch Refund, $119.40; Grant County Review, Publications, $414.35; Travis Graves, Computer Equipment, $4,300.00; Julie Hallquist, Lunch Refund, $151.80; Hasslen Construction, Maintenance, $1,199.00; Nicole Heiman, Lunch Refund, $35.35; Molly Henrich, Lunch Refund, $291.65; Hillyard, Supplies/Repairs, $1,071.74; Dawn Hoeke, Lunch Refund, $161.15; Nicole  Hooth, Lunch Refund, $112.05; Innovative Office Solutions, Supplies, $1,742.20; ITC, Telephone, $428.50; IXL Learning, Software License, $9,900.00; Jerry Janisch, Staff Travel, $58.80; Jorge Jiminez, Lunch Refund, $11.75; Rebecca Johnson, First Aid Class, $35.00; Jones Caulking & Tuck Pointing, Building Improvements, $86,734.85; Jostens, Yearbooks, $2,051.40; KMSD Radio, Ads, $175.00; Michelle Korstjens, Lunch Refund, $157.98; Jesse Krause, Lunch Refund, $183.10; Lakeshore Learning, Supplies, $284.04; Tammy Lee, Lunch Refund, $167.60; Jerry Lewno, Rent, $2,500.00; Kristy Liebe, Lunch Refund, $562.30; Liminix, Software License, $943.32; Renee Locke, Lunch Refund, $246.85; Donita Magedanz, Lunch Refund, $106.90; Vanessa McFarland, Lunch Refund, $254.80; McKesson Medical Surgical, Supplies, $451.45; Tara Mertens, Lunch Refund, $118.60; Midland Publishing & Printing, Advertising, $180.71; Milbank Community Transit, Student Transport, $128.00; Milbank School Imprest Fund, Earnest Money, $1,000.00; Heidi Mischel, Lunch Refund, $78.75; Nelson Electric, Repairs, $541.79; Jody Ninneman, Lunch Refund, $130.20; Northwestern Energy, Natural Gas, $1,604.38; NWEA, Software, $50,002.50; Office Advantage, Supplies, $268.11; OtterTail Power, Lights/Power, $15,822.39; Tosha Overby, Lunch Refund, $194.05; Parent, Mileage, $470.40; Parent, Mileage, $44.72; Nancy Pauli, Professional Services, $129.86; Kelsey Peery, Lunch Refund, $116.00; Heather Peiker, Lunch Refund, $78.30; Jackie Peiker, Lunch Refund, $164.30; Lisa Peterson, Lunch Refund, $289.35; Heather Pillatzke, Lunch Refund, $57.90; Plunketts Pest Control, Grounds Upkeep, $572.28; Professional Soil Scientists Assn-SD, Supplies, $60.00; Katherin Regil Lemus, Lunch Refund, $15.00; Susan Rego, Lunch Refund, $122.20; Resilite Sports Products, Wrestling Mat, $12,351.64; Riddell/All American, Supplies, $624.05; Rosholt School District, Perkins Reimb, $616.98; Kristi Rufer, Lunch Refund, $32.25; Paul Sayler, Lunch Refund, $54.30; School Datebooks, Supplies, $339.23; School Health Corp, Supplies, $8.67; School Specialty, Supplies/Furniture, $5,730.85; Elizabeth Schulte, Lunch Refund, $100.55; Hilary Schwagel, Lunch Refund, $166.00; Sara Schweer, Lunch Refund, $95.65; Miriam Schwenn, Lunch Refund, $44.75; SD Assn for Middle Level Education, Dues, $100.00; SD Dept of Labor, Unemployment, $28.00; SD Dept of Human Services, Residential Services, $6,267.86; SD United Schools Assn, Dues, $450.00; SDASBO, Registration, $75.00; Susan Sime, Lunch Refund, $25.25; Aaron Skoog, Lunch Refund, $34.45; Beth Snaza, Lunch Refund, $414.65; Star Laundry & Dry Cleaners, Cleaning Services, $31.03; Sterling Computers, Bags, $3,000.00; Tiffany Storm, Lunch Refund, $18.20; Kris Street, Lunch Refund, $408.50; Lacy Thiele, Lunch Refund, $50.50; Thompson Mechanical, Steamer Downpayment, $35,576.33; Amy Thue, Lunch Refund, $200.60; Deb Trevett, Lunch Refund, $73.80; Jeanne Trevett, Lunch Refund, $160.00; TSA Consulting, Professional Services, $50.00; Twin Valley Tire, Repairs, $1,280.47; Jody Unzen, Lunch Refund, $62.95; Cindy VanDover, Lunch Refund, $722.70; Jason Veen, Lunch Refund, $37.80; Verizon Wireless, Phone Service, $51.50; Kimberly Voeltz, Lunch Refund, $54.45; Jessica Weetz, Lunch Refund, $23.60; Melissa Wheeler, Lunch Refund, $34.40; Whetstone Home Center, Supplies, $780.79; William Macgill, Supplies, $56.97; Waste Management, Garbage Collection, $203.95; Amy Yamaura, Lunch Refund, $15.25; Darla Zubke, Lunch Refund, $35.00. 

• Accept Business Manager’s Financial Report.

Business Manager’s Monthly Report: General Fund: Balance 7-1-21, $3,267,391.91. Revenues: Taxes, $197,994.47; Tuition, $83,449.38; Interest, $446.48; Local Misc, $5,565.98; State Aid, $243,711.00. Expenditures: Salaries-Instructional, $209,251.79; Salaries-Support Services, $98,925.04; Salaries-Co-curricular, $22,036.07; Benefits-Instructional, $86,449.20; Benefits-Support Services, $34,614.34; Benefits-Co-curricular, $3,314.71; Purchased Services, $29,636.39; Supplies, $6,119.54. Balance 7-31-21, $3,316,198.37. 

Capital Outlay Fund: Balance 7-1-21, $1,317,719.56. Revenues: Taxes, $6,398.89; Interest, $161.46; Misc Income, $152,127.47. Expenditures: Purchased Services, $1,956.33; Supplies, $271,964.34; Other, $96,931.88. Balance 7-31-21, $1,105,554.83.

Special Education Fund: Balance 7-1-21, $410,504.40. Revenues: Taxes, $5,971.67; Tuition, $16,695.00; Interest, $54.43; State Aid, $1,123.00; Federal Sources, $53,669.00. Expenditures: Salaries-Instructional, $60,923.55; Salaries-Support Services, $9,409.26; Benefits-Instructional, $24,237.34; Benefits-Support Services, $7,571.82; Purchased Services, $16,441.84; Other, $406.10. Balance 7-31-21, $369,027.59.

    Bond Redemption Fund: Balance 7-1-21, $1,036,210.78. Revenues: Taxes, $3,867.71; Interest, $137.39. Expenditures: Other, $839,610.00.  Balance 7-31-21, $200,605.88.

Lunch Fund: Balance 7-1-21, $186,549.64. Revenues: Adult Meals, $934.15; Federal Sources, $16,087.27. Expenditures: Salaries-Support Services, $9,885.21; Benefits-Support Services, $7,419.94; Purchased Services, $972.91; Supplies, $11,443.63. Balance 7-31-21, $173,849.37.

Enterprise Fund: Balance 7-1-21, $45,532.78. Revenues: OST Donations, $17,606.80. Expenditures: Salaries-OST, $21,830.90; Benefits-OST, $2,405.29; Purchased Services, $51.51; Supplies, $1,000.28. Balance 7-31-21, $37,851.60.

Trust & Agency Fund: Balance 7-1-21, $415,368.58. Revenues, $25,711.85. Expenditures, $23,499.15. Balance 7-31-21, $417,581.28.

• Approval of surplus property for disposal.

Motion by Thue and seconded by Upton to waive the first reading of medical Cannabis Policies and approve policies GBEC, JHCD-E, JHCDE, JHCD-1, JFCH, JHCDE-E(1). Motion carried. 5-0 Policies can be viewed in full at the district Central Office.

Motion by Stengel and seconded by Upton to approve Open Enrollment Applications for 8 students from K, 3rd, 2-7th, 2-8th, 10th, and 12th.  Motion carried. 5-0

Motion by Stengel and seconded by Thue to approve the ARP/ESSER Plan as presented.  Motion carried. 5-0   The School District Plan can be viewed on the front page of the school’s website at www.milbankschooldistrict.com.   

Motion by Christensen and seconded by Thue to approve the Return to Learn Plan as posted on the school district website.  Motion carried. 5-0

Motion by Stengel and seconded by Upton to approve the hiring of Erin Julius as middle School Teacher at $46,300.  Motion carried. 5-0

Motion by Upton and seconded by Christensen to approve the hiring of Hailey Hupke as OST Worker at $9.45 per hour.  Motion carried.

Reports were received by High School Principal Dan Snaza, Middle School Principal/Special Services Director Kris Evje, Elementary Special Education Director Keri Schliesman, and Elementary Principal David Graf, and Athletic Director, Ryan Scoular.

Superintendent Downes reported on the following:

1. Projected Enrollment 990

2. Progress of Summer Projects

3. ASBSD Convention

4. Staff Breakfast

5. OST Grant

6. Food Service FFV Grant $31,875

Motion by Thue and seconded by Christensen to enter executive session at 7:48 PM to discuss personnel and student matters pursuant to SDCL 1-25.2.1.  Motion carried. 5-0

Chairman Schwandt declared executive session over at 8:24 PM and regular session was resumed.

Motion by Thue and seconded by Stengel to rescind the assessment the $1,500 contract breakage fee for Robin Simmons due to extenuating circumstances. Motion carried. Upton – Yes, Stengel – Yes, Thue – Yes, Christensen – Yes, Schwandt – Yes.

Motion by Upton and seconded by Christensen to adjourn at 8:26 PM. Motion carried. 5-0 

The next School Board meeting will be held Monday, September 13, 2021 at 7:00 PM in the Board Room of the High School Building.   

/s/ Richard Schwandt

Chairman

/s/ Nancy M. Meyer

Business Manager