Milbank School District Board Proceedings • August 10, 2020

August 10, 2020

President Richard Schwandt called the meeting to order at 7:00 PM in the Gym of the High School Building. The Pledge of Allegiance was said. Members present were Upton, Thue, Christensen, Stengel and Schwandt. Superintendent Justin Downes and Business ManagerNancy Meyer were also in attendance. Guests present Dan Snaza, Ryan Scoular, Ginny Tostenson, Deb Hemmer, Kris Evje, David Graf, Keri Schliesman, Kelsey Peery and Sheila Bien.

Motion by Thue and seconded by Christensen to approve the agenda with the addition of Action Items J. Approve the Incentive Pay Increases for Lisa Forette and Lorena Pedraza. K. Approve Open Enrollment Applications. L. Consider the approval of Adding a Half-Time Distance Education Instructor for 2020-21 School Year.  Motion carried 5-0

Sheila Bien addressed the Board during the Community Input Session. Mrs. Bien thanked the Board and administration for coming up with a Wellness Plan to start school and hoped the district would be able to start with the least restrictive environment and allow the student body to attend events. Discussion continued regarding attendance at extra-curricular events.  Athletic Director Scoular attended the NEC meeting and stated that smaller schools were having no restrictions and larger schools were limiting attendance by either allowing parents and student body, or by using a ticket system. Action Item M. Attendance at Extra-Curricular Activities was placed on the agenda.

Other Discussion Item: Back to School

Motion by Stengel and seconded by Upton to approve the consent agenda.  Motion carried. 5-0

Items included were:

Approve minutes of the July meetings.  

Receive Business Manager Financial Reports

Business Manager’s Monthly Report: General Fund: Balance 7-1-2020, $3,667,742.98. Revenues: Taxes, $191,134.43; Interest, $616.00; Local Misc, $1,921.99; County Apportionment, $248.24; State Apportionment, $236,140.00; Other State Revenue, $23,621.93; Federal Sources, $43,666.00. Expenditures: Salaries-Instructional, $233,609.68; Salaries-Support Services, $73,390.54; Salaries- Co-curricular, $18,975.19; Benefits-Instructional, $79,721.48; Benefits-Support Services, $16,992.97; Benefits- Co-curricular, $2,693.02; Purchased Services, $33,632.95; Supplies, $6,869.25. Balance 7-31-20, $3,623,217.43.

Capital Outlay Fund: Balance 7-1-20, $838,792.37. Revenues: Taxes, $5,214.17; Interest, $140.88; Misc Income, $247,400.00. Expenditures: Purchased Services, $695.11; Supplies, $131,339.31; Capital Acquisitions, $40,765.00; Other, $42,610.00. Balance 7-31-20, $876,138.00.

Special Education Fund: Balance 7-1-20, $314,793.57. Revenues: Taxes, $4,629.39; Interest, $52.87; Medicaid Direct Services, $400.94; State Apportionment, $10,824.00; Federal Sources, $61,303.00. Expenditures: Salaries-Instructional, $44,959.00; Salaries-Support Services, $20,679.13; Benefits- Instructional, $18,832.28; Benefits-Support Services, $4,721.29; Purchased Services, $18,333.86; Other, $1,227.80. Balance 7-31-20, $283,250.41.

Bond Redemption Fund: Balance 7-1-20, $1,231,234.35. Revenues: Taxes, $3,101.00. Expenditures: Other, $1,128,650.00. Balance 7-31-20, $105,685.35.

Capital Projects: Balance 7-1-20, $3,184,130.93. Revenues: Interest, $7,883.78. Expenditures: Capital Acquisitions, $1,288,786.43. Balance 7-31-20, $1,903,228.28.

Lunch Fund: Balance 7-1-20, $154,572.39. Revenues: Student Meals, $2,208.09; Federal Sources, $49,119.56. Expenditures: Salaries-Instructional, $12,773.91; Benefits-Support Services, $10,319.42; Purchased Services, $791.08; Supplies, $24,479.12. Balance 7-31-20, $157,536.51.

Enterprise Fund: Balance 7-1-20, $40,879.61. Revenues: OST Donations, $625.00; OST Tuition, $9,970.24; Other State Revenues, $3,280.00. Expenditures: Salaries-Support Services, $12,846.61; Benefits-Support Services, $1,428.74; Purchased Services, $242.49; Supplies, $603.92. Balance 7-31-20, $39,633.09.

Trust & Agency Fund: Balance 7-1-20, $356,793.21. Revenues, $36,804.91. Expenditures, $36,269.35. Balance 7-31-20, $357,328.77.

Approval of Bills presented for payment.

Bills Presented for Payment: ACP Direct, Supplies, $281.45; Active Data Systems, Software, $1,705.00; All Lines Leasing, Equipment, $8,491.66; Amazon Capital Services, Supplies, $3,106.77; Big Stone Therapies, Therapy Services, $11,717.34; BMO Harris, Supplies, $6,404.23; Carson-Dellosa Publishing, Supplies, $173.46; Cash-Wa Distributing, Food, $794.84; Cengage Learning, Textbooks, $9,652.50; Center for Education & Employment Law, Subscription, $164.00; Century  Business Products, Copier Payment, $857.78; Chase Card Services, Supplies/Software, $4,869.32; Children’s Care Hospital & School, Tuition, $4,811.00; City of Milbank, Baseball Field Buyout, $125,000.000; City of Milbank, Water/Sewer, $2,251.40; Cole Papers, Supplies, $1,776.40; Continental Press, ESL Supplies, $1,359.89; Co-Op Architecture, Building Improvements, $9,868.74; Dacotah Paper, Supplies, $3,150.51; Dewey’s Lawn Care & Landscape, Repairs, $335.00; Earthgrains Baking, Food, $421.05; East Side Jersey Dairy, Milk, $1,921.50; ESGI, Software, $1,791.00; ESTR Publications, Testing Forms, $46.00; Flinn Scientific, Science Supplies, $8,013.89; Food-N-Fuel, Fuel, $209.69; Forestry Suppliers, Supplies, $715.94; G&R Controls, Building Improvements, $62,580.00; Troy Gauer, First Aid Class, $35.00; Goodheart-Wilcox Publishing, Textbooks, $1,982.28; Gopher, Supplies, $2,171.97; Caitlyn Graf, First Aid Class, $35.00; Jackson Graf, First Aid Class, $35.00; Grant County Review, Publications, $424.72; Travis Graves, Supplies, $717.88; Hasslen Construction, Building Improvements, $645,317.87; Hillyard, Supplies, $11,877.19; Nancy Hoeke, First Aid Class, $35.00; Houghton Mifflin, Textbooks, $6,967.76; Hummert Intl, Supplies, $912.00; Impact Applications, Software, $655.00; Innovative Office Solutions, Supplies, $3,669.78; ITC, Phone Services, $664.75; IXL Learning, Software License, $9,900.00; Jostens Inc, Yearbooks, $2,348.91; JW Pepper, Supplies, $359.99; Kelly’s Kutters, Grounds Upkeep, $630.00; KMSD Radio, Advertising, $250.00; Lakeshore Learning Materials, Supplies, $840.52; Learning Solutions, Software, $13,908.00; McKesson Medical Surgical, Supplies, $511.09; Midland Publishing & Printing, Advertising, $26.58; Midwest 3D Solutions, Software, $995.00; Milbank Community Transit, Bus Service, $259.00; NCS Pearson, Testing Software, $225.00; Nelson Electric, Repairs, $229.76; Newsela, Software, $750.00; Northwestern Energy, Natural Gas, $235.19; NWEA, Testing Software, $1,502.50; Otter Tail Power, Lights/ Power, $27,145.43; Brian Pauli, First Aid Class, $35.00; Pitsco Education, Software License, $695.00; Popp Binding & Laminating, Supplies/Equipment, $1,686.57; Praxair Distribution, Supplies, $315.60; Printsmart, Printer Maintenance, $307.36; Pro-Ed, Testing Forms, $154.00; Quaver Music, Software, $1,680.00; Really Good Stuff, Supplies, $1,241.57; Really Great Reading, $7,884.00; Renaissance Learning, Software, $3,578.00; Riverside Technologies, Software License, $6,418.68; Rochester 100, Supplies, $135.00; Sanford Health Plan, HSA Fees, $62.00; Sarlettes Music, Instruments/Repairs, $8,122.40; Savvas Learning Co, Workbooks/Textbooks, $11,960.48; School Datebooks, Supplies, $1,290.40; Schoology, Online Subscriptions, $5,798.90; Bre Schwandt, Coaching Classes, $70.00; SD Dept of Human Services, Residential Services, $6,234.65; SD United Schools Assn, Dues, $450.00; SHI, Software, $5,652.50; Star Laundry & Dry Cleaners, Cleaning Service, $244.88; Alex Stengel, Background Check, $65.00; Teacher Created Resources, Supplies, $404.69; Thompson Mechanical, Repairs, $1,397.60; Duane Tillman, CPR Class, $330.00; Time Management Systems, $900.00; Tri State Water, Cooler Rent, $10.50; TSA Consulting, Professional Services, $50.00; US Foods, $9,465.26; Verizon, Phone Services, $55.41; Vernon Company, Supplies, $1,707.89; Waterford Research Institute, Software, $6,270.00; Whetstone Home Center, Supplies, $1,127.84; Wiese Electric, Repairs, $61.23; William Macgill, Supplies, $526.55; Joseph Willson, Background Check, $65.00; Wittrock & Son, Garbage Collection, $932.50.

Motion by Thue and seconded by Upton to approve $.25 incentive pay increase as per policy for Lori Buescher new rate $13.75 and Sheila Morton new rate $13.30. Motion carried. 5-0

Motion by Christensen and seconded by Thue to approve a lane change for Renee Shelstad from Lane 4 Step 14 salary $51,526 to Masters Step 14 salary $53,332.  Motion carried. 5-0

Motion by Stengel and seconded by Upton to approve the tuition agreement with Big Stone City School District for 13 students with a tuition fee of $5,960.67 per student. Motion carried. 5-0

Motion by Thue and seconded by Christensen to approve open enrollment applications for 5 students who attended Milbank in 19-20 but have moved out of district and wish to continue in Milbank school system. Other applications received are 1 child from the Wilmot School District, 3 from the Big Stone City School District, and 1 from the Ortonville School District.  Motion carried. 5-0

Motion by Christensen and seconded by Upton to accept the resignation of Becky Johannsen as custodian. Motion carried. 5-0

Motion by Stengel and seconded by Thue to approve the hiring of Joe Willson as custodian at $12.20 per hour.  Motion carried. 5-0

Motion by Upton and seconded by Christensen to approve the hiring of Maria Garcia as part-time dishwasher at $12.20 per hour.  Motion carried. 5-0

A second reading of Policy GDB: Support Staff and Compensation was held.  Motion by Thue and seconded by Stengel to approve Policy GDB. Motion carried. 5-0

Motion by Thue and seconded by Christensen to approve $.25 incentive pay increase as per policy for Lisa Forette new rate $12.80 and Lorena Pedraza new rate $13.30. Motion carried. 5-0

Motion by Upton and seconded by Thue to approve open enrollments from the Ortonville School District for students in grades 11, 10, 3, and Head Start. Motion carried. 5-0

Motion by Thue and seconded by Christensen to approve adding a Half-time Distance Education Instructor for the 2020-21 School Year. Motion carried. 5-0

Motion by Schwandt and seconded Stengel to start attendance at extra-curricular events at a level 2. Each athlete will receive 6 tickets per event with the Superintendent and Athletic Director to have the discretion to change as needed. Motion carried 5-0.

Reports were received by High School Principal Dan Snaza, Middle School Principal/Special Services Director Kris Evje, Elementary Special Education Director Keri Schliesman, and Elementary Principal, Dave Graf.

Superintendent Downes reported on:

1. Projected Enrollment – 989.

2. Progress of Summer Project.

3. ASBSD Convention – virtual.

4. Staff Breakfast (Cancelled this year).

5. New Staff In-service.

  Motion by Upton and seconded by Stengel to enter executive session at 8:27 PM for Personnel issues pursuant to SDCL 1-25.2.

Chairman Schwandt declared executive session over at 9:45 PM and regular session resumed.

Motion by Stengel and seconded by Christensen to adjourn at 9:46 PM. Motion carried. 5-0

The next regular meeting of the Milbank School Board will be September 14, 2020 at 7:00 PM.

/s/ Richard Schwandt

Chairman

/s/ Nancy M. Meyer

Business Manager