Milbank City Council Proceedings
Milbank City Council Proceedings
July 12, 2021
PURSUANT TO DUE CALL AND NOTICE THEREOF, a regular meeting of the City Council was duly held at City Hall at 7:00 PM. The following members were present: Mayor Pat Raffety, Councilmen Steve Wiener, Mike Hanson, James Johnson, Joel Foster, Josh Karels and Scott Hoeke. Absent: None. Present from the staff: Attorney Mark Reedstrom, John Forman, Boyd VanVooren, Cynthia Schumacher, Dick Poppen, Scott Meyer, Darin Thiele, Don Settje, Kevin Schuelke, Dan Keyes and Ron Krause. Public present: Roger Briggs, Mindy Rogers, Holli Seehafer, Kathy Ward, Krista Atyeo-Gortmaker, Carol Kilde, Renee Osborne, Brendan VanSambeek, Dale Johnson and Pam Johnson.
Mayor Raffety called the meeting to order, and the roll call was taken.
A motion was made and seconded to approve the minutes from the June 14, 2021, meeting. Motion carried.
A motion was made and seconded to approve the June Treasurer’s report. Motion carried.
A motion was made and seconded to approve the claims list, $373,017.04. Motion carried.
June salaries: Mayor/Council $1,600; Finance $22,649; Police $38,611; Fire $1,671; Street $16,181; Rubble Site $1,110; Recreation $41,206; Park $20,993; Water $8,101; Wastewater $21,137.
A motion was made and seconded to adjourn. Motion carried
/s/ Pat Raffety, Mayor
ATTEST
/s/ Cynthia Schumacher,
Finance Officer
July 12, 2021
PURSUANT TO DUE CALL AND NOTICE THEREOF, a regular meeting of the City Council was duly held at City Hall at 7:15 PM. The following members were present: Mayor Pat Raffety, Councilmen Steve Wiener, Mike Hanson, Josh Karels, Mindy Rogers and Scott Hoeke. Absent: None. Present from the staff: Attorney Mark Reedstrom, John Forman, Boyd VanVooren, Cynthia Schumacher, Dick Poppen, Scott Meyer, Darin Thiele, Don Settje, Kevin Schuelke, Dan Keyes and Ron Krause. Public present: Roger Briggs, Holli Seehafer, Kathy Ward, Krista Atyeo-Gortmaker, Carol Kilde, Renee Osborne, Brendan VanSambeek, Dale Johnson and Pam Johnson.
The Mayor called the meeting to order. Following a unanimous vote to approve the Mayor’s Appointment of Roger Briggs as Ward 3 Councilman, Attorney Reedstrom administered the Oath of Office to Council members Roger Briggs, Josh Karels, Mindy Rogers and Mike Hanson.
A nomination was made for Scott Hoeke as Council President. Nominations ceased, and a unanimous ballot was cast for Scott Hoeke as Council President.
A nomination was made for Steve Wiener as Vice-President. Nominations ceased, and a unanimous ballot was cast for Steve Wiener as Vice-President.
A motion was made and seconded to approve the Mayor’s employee appointments. Motion carried.
City Administrator – John Forman
Finance Officer – Cynthia Schumacher
Police Chief – Boyd VanVooren
Fire Chief – Kevin Schuelke
Asst Fire Chief – David Giesen, Justin Mathiason
City Attorney – Mark Reedstrom
A motion was made and seconded to approve the Mayor’s Committee Appointments. Motion carried. Pat Raffety – Finance & Personnel
Roger Briggs – Airport, Finance & Wastewater
Mike Hanson – Fire, Grant County Emergency Management, Lake Farley
Scott Hoeke – Housing & Development, Rubble Site, Street
Josh Karels – Housing & Development, Lake Farley, Police
Mindy Rogers – Park & Cemetery, Planning & Zoning, Unity Health & Fitness
Steve Wiener – GCDC & Chamber Liaison, Property Standards, Water
A motion was made and seconded to approve the Reserve Police Officer Roster; Rodney Thaden, Neil Folk, Nic Bray, Jacob Wellnitz and Steve Huizenga. Motion Carried.
A motion was made and seconded to approve the Fire Department Roster as placed on file in the office. Motion Carried.
A public hearing was held for the transfer of Retail (on-sale) Liquor License from Birch-Miller Post No 9 to Dale and Pam Johnson/Johnson Automotive Inc., Lot 6 and Lot 107, Block 3, Morningside Drive, Milbank, SD. A motion was made and seconded to approve the transfer. Motion carried.
Public Comments – Carol Kilde addressed the council regarding Unity’s policies for use of the pool. Mayor Raffety thanked her for expressing her concerns and would take her request into consideration when discussing the Aquatic Risk Management agreement.
A motion was made and seconded to approve the Consent Agenda as follows. Motion carried.
1. Ratify hiring of part-time Unity staff: Zach Ringsaker-lifeguard, $13.81/hr, 6/28/21.
2. Amend Kelly Kutters contract, $250/mo, to include Unity Health & Fitness property .
3. Approve West Third Avenue (First Street) closure, July 21-23, Valley Queen equipment installation .
DEPARTMENT REPORTS
Finance – No report.
Water – Councilman Wiener reported several valve boxes were repaired and hydrants flushed to assist with rusty water complaints. The hydrant flow results were good on 10th Ave and 5th Street. There were 12 on the monthly shut off list. The city is utilizing 50% spring water.
Rubble Site – One of the contaminated soil sites has been released by the state for use as cover material on site. Other contaminated soil sites and the compost site were turned. A controlled burn was done June 22nd.
Street – Councilman Hoeke reported the new street sweeper is working well. The company representative was on site for minor repairs, adjustments and training. Mosquito spraying has begun, will continue weekly on Wednesday evenings weather permitting. Thursday evenings will be used as an alternate. Routine pothole patching and mowing continues.
A motion was made and seconded to approve the special conditional use permit requested by GCDC to close a part of 2nd Ave and the city parking lot on 2nd Ave and 3rd St for evening entertainment in conjunction with the Energize Conference. Motion carried.
Brendan VanSambeek and Jamie LaRoche addressed the council regarding the reconstruction of River Street. Administrator Forman stated the estimate received to rebuild the street from Hwy 12 south to city limits, 36-foot concrete, with water, sewer, curb and gutter is $922,000. LaRoche stressed he has requested road improvements for several years. Mayor Raffety stated they would consider the request in the 5-year plan.
Park – Councilwoman Rogers gave the monthly park report. The lines were painted on the pickle ball courts. The brush was removed from Whetstone Creek below the dam and sprayed the rock area. Scoreboards, backboards and other items were salvaged from Koch School and put into storage. Several trees were removed from the cemetery.
Wastewater – The flows at the plant are very low. A manhole on Milbank Avenue was repaired after being damaged during asphalt milling. Regular maintenance continues.
Fire – Councilman Hanson thanked residents for sacrificing firework activity during the drought conditions. The rain was very welcome. VFA grant was awarded to purchase PPE gear. National Night Out will be held Tuesday, August 3rd at the 4-H grounds.
Planning & Zoning – A conditional use permit requested by Darin Wixon for a commercial storage building was tabled. Mr. Wixon was not present to answer question of the Board.
June Permits:
Building Permits: Milbank School District-1001 E Park Ave-accessory structure.
Demolition Permits: none.
Sign Permits: Comes Investments-1200 E 4th Ave. Valley Office Products-110 S Main St.
Roofing Permits: none.
Fence Permits: none.
Special Event Permits: Ameriprise Financial-customer appreciation picnic-Lake Farley-6/22/21. Valley Queen Cheese Factory-cheeseburger day-Lake Farley-6/10/21. Valley Queen Cheese-contractor appreciation picnic-Lake Farley-6-29-21.
Police – All officers attended firearms and radar training. There were a few incidents in the city limits with fireworks over the fourth. Officers will begin wearing body cameras. Chief VanVooren gave the council a presentation on the cameras.
A motion was made and seconded to approve hiring Deven Weinkauf, police officer, 5-1, $19.29, effective 7-26-21. Motion carried.
Unity Health & Fitness – Director Keyes reported the Combined Appeal grant application was completed and submitted. Staff is working and analyzing the corporate membership and sponsorship program. Unity has obtained authorized provider status from the American Red Cross for the provision of the Learn-To-Swim Program and many other future water safety classes. Registration is open for youth football, football camp, second round of golf, tennis and swimming lessons. The Memorial Challenge was held May 29th, with 31 participants. $2,880 was raised. Both youth weights and bulldog power stats have been well attended.
The aquatic risk management document was reviewed. Attorney Reedstrom explained his concerns. After careful consideration, a motion was made and seconded to approve the Milbank Parks & Recreation Department Participant Agreement, Waiver and Release Form. Motion carried.
One bid was received for an electronic message board at Unity: Stein Sign Display, $54,728. A motion was made and seconded to approve the bid. Motion failed.
Property Standards – No report.
Baseball Complex – Mayor Raffety stated they are working to finalize the field plan.
A motion was made and seconded to approve the second reading of Ordinance 836, 2021 Supplemental Budget. Motion carried by roll call 6-0.
Personnel – No report.
Attorney – No report.
Airport – A motion was made and seconded to approve Helms and Associates as the engineering consultant for airport engineering, aviation planning services, 2021-2025. Motion carried.
Housing – Mayor Raffety stressed the need for additional housing.
Adjourn – The next regular meeting will be August 9, 2021, at 7:00 PM. A motion was made and seconded to adjourn. Motion carried 6-0.
CLAIMS 7/12/2021
4Most Sport Group, LLC, design fee, $5,000.00; Advanced Technologies Inc., shipping/equipment/supplies, $879.81; Al’s Body Shop, supplies, $54.00; Alternative HR, LLC, HR support, $270.00; American Engineering Testing, testing, $706.30; Armando Beltran, deposit refund, $100.00; Associated Supply Co., pool chemicals/parts, $3,178.18; AT&T Mobility, cell phone, $467.65; Auto Value Parts Store, parts/supplies, $428.92; Banner Associates, Inc., engineering services, $9,721.85; Berkner Excavating & Gravel, clear trees, $163.27; Bituminous Paving Inc., milling, $66,978.00; Blauert, Brandy, postage, $341.51; Brewster Building Center, supplies, $66.53; Card Pointe, card fees, $281.68; CHS, gas, $2,297.78; City of Milbank, deposit to final bill, $129.89; Climate Systems system, pm agreement, $1,095.50; Cole Papers Inc., supplies, $228.66; Companion Life Ins., admin fee, $10.00; Corporate Technology, service agreement/supplies, $2,749.50; Dewey’s Lawn Care, plantings, $112.95; Eastside Car Wash, truck wash usage/rentals/parts, $93.48; EideBailly LLP, audit, $10,000.00; First Bank & Trust CC, parts/supplies/domain, $2,101.03; Food-N-Fuel, gas, $533.68; Forman, John, travel expense, $39.90; Fraasch, Wade, CPR training, $300.00; Grant County Historical Society, building displays, $2,000.00; Grant County Review, publications, $449.37; Hartman’s Family Foods, supplies, $60.76; Hawkins Inc., chemicals, $5,716.53; Heiman Fire Equipment, helmets/ shields, $557.70; Helms & Associates, engineering services, $82.50; Internet Network, website annual renewal, $194.00; ITC, telephone/internet service, $1,473.42; J & J Earthworks, street/ campground projects, $98,004.22; Jamestown Advanced Products, fire rings/grates, $7,562.80; Jimenez, Daniel, deposit refund, $70.11; John Deere Financial, parts, $153.64; Karels, William, registration fee/travel expense, $384.64; Kelly Kutters, mowing contract, $13,716.67; Milbank Glass & More, repairs, $199.90; Milbank Winwater, parts/supplies, $1,672.53; Moldenhauer Trust, Norman, water protection agreement, $5,890.40; Moldenhauer, Laverna, water protection agreement, $15,255.20; Money Movers, NIHCA fees, $9.75; NAPA Auto Parts, parts, $160.44; NW Energy, natural gas, $1,175.33; Otter Tail Power, electric, $19,218.15; P&H Construction, reset cemetery stones, $5,115.31; Petty Cash, postage/supplies/filing fee, $131.90; Praxair Distribution Inc. , service air system, $45.87; Purchase Power, postage, $899.93; Reedstrom, Mark, retainer fee, $1,000.00; Running’s Supply, Inc., supplies/parts, $1,262.82; Schulte, Isaac, registration fee, $300.10; Schumacher, Cynthia, travel expense, $121.80; SD Dept of Revenue & Regulation, sales tax, $7,051.91; SD Public Health Lab, testing, $146.00; Seez, Cassidy, travel expense, $150.20; Share Corp, supplies, $391.55; South Dakota 811, one calls, $93.45; Star Laundry & Cleaners, laundry service, $151.33; Steve’s World, repairs, $492.49; Stoney Brook Ent Inc., parts/supplies, $969.63; Street Graphex, staff shirts/ engraving/lettering, $1,584.39; Stuntcams, body cameras, $4,469.00; Sturdevants Auto Parts, supplies, $112.40; Thue, Taylor, travel expense, $105.01; Tietjen, Mariah, deposit refund, $100.00; Trapp Plumbing Co Inc., repairs, $876.28; Twin Valley Tire, tires/ tire service, $724.51; Two Way Solutions, install extender, $158.72; Uniforms & Accessories Warehouse, badges, $526.82; Unzen Motors, vehicle repairs, $619.49; UPI Petroleum, gas, $3,512.83; US Bank, bond payment, $52,951.51; US Postal Service, postage, $360.00; USA Bluebook, supplies, $972.02; Valley Office Products, supplies, $391.71; Valley Rental & Recycling, recycling agreement, $650.00; Vogel, Pam, deposit refund, $100.00; Western Consolidated Coop, lawn chemicals, $319.95; Whetstone Home Center Inc., lumber/supplies, $228.81; Whetstone Sanitation, portable restroom maintenance, $564.00; Whetstone Valley Electric, electric/repairs, $857.18; Wilbur Ellis, FBO Contract, $1,200.00; Window Pros, exterior window cleaning, $490.00; WM Corporate Services Inc., garbage service, $210.00; Xerox, copier lease, $269.99
$373,017.04
/s/ Pat Raffety,
Mayor
ATTEST:
/s/ Cynthia Schumacher,
Finance Officer
Category:
Grant County Review
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VARSITY LETTER winners during the 2023-2024 Milbank High School boys basketball season were, left to right, Micah Seyer, Yohana Ajwanga, Esteban Abrego, Graham Lightfield, Braylen Bowsher, Josh Keeton, Garrett Mertens, Jaxson Wildung, Collin Phinney and Emmett Hanson. Not pictured, Joe Schulte, Jacob Erickson, Olivia Foell, Haley Swenson, Kenadee Mueller and Kalli Grong.
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