Milbank City Council Proceedings
Milbank City Council Proceedings
October 12, 2026
Call to Order – The City Council met in regular session on October 12, 2026, at 6:00 pm in the Visitor Center, 1001 East Fourth Avenue, with Mayor Hanson presiding.
Roll Call – Mayor Mike Hanson, Council members Roger Briggs, Ryan Gruba, Josh Karels, Mindy Rogers, Kyle Schwandt, and John Weyh were present. Attorney Lisa Marso was present via Teams. Staff present included Steve Pendergrass, Cynthia Schumacher, Kim Carlson, Corey Hooth, and Darin Thiele. Members of the public included Dillon Dwyer.
The Council recited the Pledge of Allegiance, followed by an invocation from Pastor Justin Neugebauer.
Agenda – The Council adopted the agenda 6-0.
Public Comment & Presentations – No one addressed the Council.
Consent Agenda – A motion carried to amend the claims list. The Council approved the amended Consent Agenda. Motion carried 6-0.
1. Approve the minutes of the September 14, September 24, and October 1, 2026, meetings.
2. Approve the claims list, $573,538.07.
Adobe, subscription, $176.76; Agtegra, gas, $10,284.21; Amazon, supplies/parts, $1,570.04; American Engineering Testing, testing, $133.75; Anderson, Amanda, travel expense, $167.40; Associated Supply Co., parts, $19,099.73; AT&T, cell phone/WIFI, $811.83; Auto Value Parts Store, parts/supplies, $143.98; AutoMaxx CDJR Inc., parts/supplies, $44.00; Basin Excavating & Gravel, storm shelter project, $23,316.92; Berkner Exc & Gravel, repairs, $9,545.65; Best Buy, mini-split, $2,007.17; Beyond Concrete, ground maintenance agreement, $24,770.83; Bituminous Paving, Inc., asphalt patch, $13,200.00; Boyce Law Firm, legal service, $7,759.50; Brewster Building Center, legion field concession stand, $6,562.89; Car Quest of Ortonville, parts, $322.74; Card Pointe, card fees, $444.85; CHS, tank lease/propane, $329.93; Cole Papers Inc., supplies, $600.85; Cole’s Petroleum, gas, $11,280.38; Conroy Electric, repairs, $3,445.45; Corporate Technologies LLC, managed services, $4,428.00; Creative Product Sourcing, Inc., DARE supplies, $819.28; Credit Key Funding, restroom partitions, $5,482.16; DA Services, Inc., refinish floors, $7,280.60; Dakota Oil, oil, $4,285.80; Dakota Storage Building, legion filed concession project, $5,496.33; Diesel Machinery, Inc., shipping, $52.52; DSC Communications, program radios/pagers, $581.18; Eastside Car Wash, truck wash usage, $170.06; Electric Pump Inc., parts, $1,836.00; Folk, Jake, clothing allowance, $250.00; GoDaddy, web domain, $24.63; Grammarly, subscription, $152.93; Grant County Auditor, county services, $1,000.00; Grant County Review, publications, $1,660.69; Grant-Roberts Rural Water, water service, $67.20; Hach Co., supplies, $150.20; Hanson, Jess, supplies, $67.08; Hawkins, Inc., chemicals, $140.00; Helms & Associates, engineering, $23,931.03; Hy-Vee, supplies, $23.90; Interstate All Battery, batteries, $290.46; ITC, phone/internet, $1,909.74; J&J Earthworks, Flynn alley/7th Ave Project, $197,706.97; Lacal Equipment Inc., parts, $2,378.10; Lewis Drug Stores, supplies, $9.07; Linde Gas & Equipment Inc., air system, $67.12; M&T Fire & Safety, parts, $443.29; Menard’s, supplies, $28.84; Milbank Glass & More, repairs, $3,099.02; Milbank Winwater, parts, $1,969.38; MN Dept of Rev, payroll tax, $50.00; MnN Cleaning Services, cleaning, $3,800.00; NAPA Auto Parts, parts/supplies, $1,036.70; Nick’s Tree Service, tree treatment, $32,023.50; Norm’s Auto & Truck Repair, truck service, $1,738.28; NW Energy, natural gas, $1,057.50; O’Reilly Automotive Inc., parts, $330.64; Otter Tail Power, electric, $26,079.90; Pendergrass, Steve, travel expense, $237.40; Petty Cash, postage/supplies, $108.73; Plunkett’s Pest Control, pest control, $243.36; Purchase Power, postage, $2,000.00; Riverside Pumps parts, $4,486.62; Rocky Mountain Printing Solutions, forms, $107.15; Roger’s Electric Motor, repairs/parts, $1,641.99; Runnings Supply, parts/supplies, $332.00; SD Dept of Labor & Regulation, unemploy comp, $575.00; SD Dept of Public Assurance Alliance, insurance, $1,007.11; SD Dept of Public Safety, subscription, $3,090.00; SD Dept of Revenue, sales tax, $1,957.07; SD Dept of Transportation, TAP grant, $5,589.73; SD Public Health Lab, testing, $322.00; Shade Valley Farms, FBO Agreement, $750.00; Share Corp, supplies, $731.48; South Dakota 811, one calls, $52.50; Stan Houstan Equipment, hose, $139.90; Star Laundry & Cleaners, laundry service, $511.81; Swipeclock, subscription, $109.99; T&T Valley Dairy Supply, parts, $60.00; Time Clock Plus, license renewal, $6,012.12; Trapp Plumbing, replace meter, $470.42; Trojan Technologies Corp, parts, $2,004.48; Twin Valley Tire, tires/service, $1,188.25; US Bank-SRF, bond payments, $52,951.51; US Postal Service, billing expense, $600.00; USA Bluebook; supplies/parts; $3,434.25; Valley Office Products, parts, $196.61; Valley Rental & Recycling LLC, recycling agreement, $900.00; VanDiest Supply, mosquito control, $293.25; VanSambeek, Garrett, supplies, $14.85; Web I-Page, web domain, $163.74; Westmore Industries, truck repairs, $651.02; Whetstone Home Center, supplies/ parts, $97.74; Whetstone Sanitation, garbage service/rental-cleaning, $2,115.67; Whetstone Valley Electric/ repairs, electric, $8,055.50; White House Inn, travel expense, $330.00; Window Pros, window cleaning, $510.00; WM Corporate Services Inc., garbage service, $932.35; Xerox, copier lease, $482.47; Zem’s Carpet Cleaning, clean carpets, $125.00; Zoom Subscription, Zoom video subscription, $18.04.
$573,538.07
3. Approve the Treasurer’s Report.
4. Resolution 10/12/26A – 2026 Contingency
RESOLUTION 10-12-26A
CONTINGENCY RESOLUTION
BE IT RESOLVED by the City Council of the City of Milbank, South Dakota, that the following sum is transferred from the contingency fund to the following departments to meet the 2026 obligations of the city.
Mayor/Council-Salaries
01-41100-41100 $5,500.00
Mayor/Council – FICA
101-41100-41200 $500.00
Mayor/Council – Insurance
101-41100-42100 $60.00
Mayor/Council – Miscellaneous 101-41100-42900 $1,000.00
Finance – Work Comp
101-41400-41400 $220.00
Police – Work Comp
101-42100-41400 $6,600.00
Police – Insurance
101-42100-42100 $1,200.00
Fire – Work Comp
101-42200-41400 $160.00
Street – Work Comp
101-43100-41400 $5,800.00
Airport – Insurance
101-43500-42100 $200.00
Park – Work Comp
101-45200-41400 $760.00
Source of Funding:
Contingency Fund 101-41150-41150 $22,000.00
Dated this 12th day of October 2026.
Aye: 6 Nay: 0 Absent: none
Mike Hanson, Mayor
ATTEST:
Cynthia Schumacher,
Finance Officer
Action items –
1. A public hearing was held for Resolution 10-12-26 Special Assessments. No one addressed the council. A motion was made and seconded to approve Resolution 10-12-26. The assessments will be submitted to the County Auditor and added to their property taxes. Motion carried 6-0.
RESOLUTION 10-12-26
CITY OF MILBANK SPECIAL
ASSESSMENTS
WHEREAS, THE City Council, City of Milbank, Grant County, South Dakota, will put a special assessment against the property as hereinafter set out for the collection of outstanding bills which included the expenses of levying such special assessment against said property.
1. Owner: Leroy and Patricia Rodengen Estate
Property: 315 W. 7th Ave, Lot 9, Block 6, West End Addn., Original Townsite, Milbank. Parcel No. 26.22.06.09
Amount: Property Standards and Fire Call $1,300 + $20.00 handling = $1,320.00
2. Owner: SLB Milbank LLC, 107 Flynn Dr, c/o Ross Lerner, PO Box 264, Milbank, SD.
Property: 107 Flynn Drive, Lot 1 and Block 1 and 2, Flynn’s Second Addition, Milbank, Grant County. Parcel No. 26.60.04.12H, 26.60.04.12I.
Amount: Property Standards and Fire Calls $10,368.75 + $20.00 handling = $10,388.75
3. Owner: Stephanie Brown, 3019 Linden Ave, Bakersfield, CA 93305
Property: 904 S 2nd St., Lot 2, Block 9, Residence Park Addn., Milbank, SD.
Parcel No. 26.18.09.02.
Amount: Property Standards $300 + $20.00 handling = $320.00
4. Owner: Gilbert Clounie Estate, c/o Jeremy Clounie, PO Box 506, Winchester, ID 83555
Property: 601 S. Lincoln St, Lot 8, Block 6, West End Addition, Milbank, SD. Parcel No. 26.22.06.08.
Amount: Property Standards and Utilities $644.40 + $20.00 handling = $664.40
THEREFORE, BE RESOLVED that the City Council of the City of Milbank, Grant County, South Dakota, hereby authorizes the Finance Officer to file special assessments against these properties at the Grant County Auditor’s Office for outstanding bills.
Dated this 12th day of October 2026.
Aye: 6 Nay: 0 Absent: none
Mike Hanson, Mayor
ATTEST:
Cynthia Schumacher,
Finance Officer
2. A motion was made and seconded to approve the easements for the GRRWS connection main not to exceed $25,564.08.
3. A motion was made and seconded to approve Milbank Fall Clean-Up for green waste. Rubble site rates for green waste will be waived for Milbank residents November 2-7, 2026. SD National Guard will assist with curb-side pickup of green waste. Motion carried 6-0.
4. A motion was made and seconded to approve the renewal liquor license applications for:
-DCDS LLC, Cocktails & Corks, 302 W. 4th Ave, Milbank, SD 57252.
-AA Restaurants, LLC, Sly’s Steakhouse R2, 1012 S Dakota St, Milbank, SD 57252.
-VFW, 205 S. 3rd St, Milbank, SD 57252.
-Habanero’s LLC, Jorge Regal, 1510 Morningside Dr, Milbank, SD 57252.
-15 Hotel Group Inc., GrandStay Hotel & Suites, 1005 S. Dakota St, Milbank, SD 57252.
The motion carried 6-0.
5. No bids were received for snow removal. The council approved the two-year quote from J&J Earthworks. Motion carried 6-0.
Department Reports – Mayor Hanson presented Darin Thiele with recognition for his induction into the South Dakota Municipal League Hall of Fame, honoring 29 years of service.
Salaries – September: Council- $2,660; Finance-$34,268; Police- $68,385; Fire-$1,862; Streets- $36,462; Rubble Site- $1,532; Recreation- $7,910; Pool- $563; Fitness- $13,312; Unity- $14,980; Park- $25,400; Water- $18,082; Sewer- $32,889.
2026 Permits, August – Building: Ken Wiseman- 205 N. Grant St-accessory structure addition. Paul and Debra Trevett-905 Jefferson Dr-two decks. Amy Kwizera-506 E. 10th Ave-greenhouse.
Sign: Moving: JSW, LLC-302 E. 4th Ave-accessory structure.
Executive Session – No executive session was held.
Adjourn – A motion was made and seconded to adjourn at 7:32 p.m. Motion carried 6-0. The next regular meeting will be held on November 9, 2026, at 6 p.m.
Mike Hanson,
Mayor
ATTEST
Cynthia Schumacher,
Finance Officer
