Milbank City Council Proceedings • May 9, 2022

Milbank City Council Proceedings • May 9, 2022

 

 

 

 

May 9, 2022
PURSUANT TO DUE CALL AND NOTICE THEREOF, a regular meeting of the City Council was duly held at City Hall at 7:00 PM, May 9, 2022. The following members were present: Mayor Pat Raffety, Councilmen Roger Briggs, Steve Wiener, Mike Hanson, Josh Karels, Mindy Rogers and Scott Hoeke. Absent: None. Present from the staff: Attorney Mark Reedstrom, John Forman, Boyd VanVooren, Cynthia Schumacher, Kevin Schuelke, Ron Krause, Dan Keyes, Dick Poppen, Don Settje, and Scott Meyer. Public present: Holli Seehafer, Kathy Ward and Dan Sorensen. 
Mayor Raffety called the meeting to order, and the roll call was taken.
Public Input – No public comments.
A motion was made and seconded to approve the renewal of the Retail (on-off sale) Malt Beverage & SD Wine licenses, July 1, 2022 – June 31, 2023. The Back Door Pub, Luverne Hanson, Pizza Hut, Comes Investments, Inc., The Pump 2.0. Top Hat Lanes, DCDS LLC. Berens Market LLC. Grandstay Hotel, 15 Hotel Group Inc. Motion carried 5-0.  Councilman Hoeke abstained.
Minutes – A motion was made and seconded to approve the minutes from the April 11, 2022, meeting. Motion carried 6-0.
Consent Agenda – A motion was made and seconded to approve the Consent Agenda. Motion carried 6-0.
CONSENT AGENDA
1. Approve the hiring of seasonal recreation staff:  Victoria Nelson, $11.09/hr.  Camryn Weise, $11.09/hr. Parker Shell, $11.09/hr. Charlezton Ward, $11.09/hr. Hallie Schulte, $11.09/hr. Jacob Shelstad, $11.09/hr.
2. Ratify the transition of Nicole Berg from fitness instructor/personal trainer to recreation supervisor – health and fitness, effective 4/26/22, $16.31/hr., part-time.
3. Ratify the transition of Abby Larson from Unity building attendant to custodian, effective 4/30/22, $11.96/hr., part-time.
4. Ratify the transition of Jamie DeVaal from lifeguard, water safety instructor, building attendant to recreation supervisor-aquatics, effective 4/26/22, $16.31/hr., part-time.
5. Approve the hiring of Hope Karels, part-time water safety instructor, effective 5/10/22, $14.23.
6. Authorize bidding for splash pad installation.
DEPARTMENT REPORTS
Water – Councilman Wiener read the monthly report.  The restrooms at Lake Farley will remain closed until the water break at the park is repaired. A six-inch water main was installed for the Koch senior living facility.  The city is utilizing 78% spring water.  
Property Standards – No report.
Housing – The two city owned lots on Diggs Avenue were previously offered to the Grant County Development Corporation (GCDC) for construction of single-family homes. Attorney Reedstrom stated title work has revealed encumbrances on one lot. A motion was made and seconded to extend the transfer of the property to GCDC for up to 12 months, allowing time for any encumbrances to be resolved. A stipulation that the property shall be used for the construction of a single-family dwelling will be attached to the properties. Motion carried 6-0.  
Rubble Site – Councilman Hoeke reported staff has been pumping water from the new pit and firming the ramp and work area around the new pit in preparation of Shape Up Milbank, May 6 – 14, 2022.
Street – Councilman Hoeke read the monthly report.
A motion was made and seconded to approve the street material bids as follows. Motion carried 6-0.
BS 1-hot mix bituminous material picked up-$74.00/ton-BPI, only bid.
BS 2-asphalt, machine laid-$79.00/ton-BPI, only bid.
BS 3-aggregate base course material delivered-$7.95/ton, J&J Earthworks, only bid.
BS 4-asphalt milling 2”- $2.50/sq yd-BPI, only bid.
A motion was made and seconded to approve the bid submitted by J&J Earthworks for the First Street Project, $291,865.00. Only one bid was received.  Motion carried 6-0.
A motion was made and seconded to approve the bid submitted by J&J Earthworks for the Virgil Avenue Project, $26,980.00. Only one bid was received. Motion carried 6-0.
Police – Councilman Karels read the monthly report. Residents are reminded to beware of scams via phone and computer. Do no give out personal information, routing or account numbers or purchase gift cards. Hang up the phone and do not respond. If you have questions contact a family member, your local bank, or the police department.    
Attorney – No report. 
Finance – A motion was made and seconded to approve the April Treasurer’s report. Motion carried 6-0.
A motion was made and seconded to approve the bills list, $127,618.91. Motion carried 6-0.
CLAIMS 5/9/2022
Advanced Technologies Inc., shipping/supplies/computer, $1,176.02; Amazon, supplies/equipment/helmets, $646.76; American Engineering Testing, testing, $330.60; American Red Cross, training manuals, $380.92; Anderson Garage Door, install doors, $15,025.00; Associated Supply Co.. parts, supplies, $947.20; AT&T, cell phone, $465.18; Auto Value Parts Store, parts/supplies, $150.21; Balti Sales, parts, $1,593.69; Baseball Savings, helmets, $641.40; Berens Market, supplies, $20.68; Berg, Nicole, Continuing Ed-CPT, $295.02; BIB, background checks $14.00; BPI, Inc., asphalt, $748.20, Chrtrebo, supplies, $31.95; CHS, gas/oil, $5,742.04; City of Milbank, deposit refund, $100.00; Climate Systems Inc., PM contract, $6,747.96; Cole Papers Inc., supplies, $2,291.97; Companion Life Ins., admin fee, $10.00; Corporate Technology, service agreement/computer, $1,544.00; Creative Products, DARE supplies, $590.31; Dakota Pump & Control, repair valve, $561.23; Do Supply, returns, $(238.00); Eastside Car Wash, truck wash usage/lift rental, $310.24; Elite Drain & Sewer, clear main, $630.00; ERA S Waters Company, testing, $1,138.92; FACe-Propay, transaction fees, $23.54; First District Association, ordinance assistance, $5,000.00; Fitness By Design, flooring, $1,350.00; Fonder, Eileen, repair mailbox, $95.50; Food-N-Fuel, gas, $870.42; Galeton, vest/gloves/boots, $171.27; Gall’s, uniforms, $178.12; Gas & Goodies, gas, $75.00; Grant County Auditor, county services, $1,675.00; Grant County Review, publications, $853.95 
Hawkins, chemicals, $10,360.29; Hillyard, supplies, $305.04; Independent/ North Star, signs/help ad, $729.50; Inland Truck Parts & Service, blades, $353.40; Internet Networx, website renewal, $194.00; ITC, telephone/internet service, $1,518.65; John Deere Financial, parts, $1,120.42; Kromer Co. LLC, parts, $162.44; Lewis Drug, supplies, $156.71; Linde Gas & Equipment, service air system, $48.87; Metropolitan Compounds, degrease, $516.35; Milbank Kiwanis Club, "M" donation, $60.00; Milbank Winwater Co., parts, $22.92; Money Movers, NIHCA membership fee, $11.25; NAPA Auto Parts, parts/supplies, $1,857.95; Nelson Auto Center, 2022 vehicle, $153.06; Newman Traffic Signs, traffic signs, $686.38; NW Energy, natural gas, $5,463.69; O’Reilly Store, cleaner, $5.99; Otter Tail Power, electric, $18,620.15; Petty Cash, supplies/postage, $35.00; Quick Pro Lube, vehicle service, $222.42; Ramkota Hotel, travel expense, $98.00; RDO Equipment Co., parts, $1,222.89; Reedstrom, Mark, retainer fee, $1,000.00; Reimche Airspray LLC, FBO Contract, $1,200.00; Ricarie Software, applicant stack subscription, $99.00; Roger’s Electric, parts, $1,243.49; Running’s Supply, Inc., supplies/parts , $1,887.86; S.W. Inc., electronic recycling, $4,190.00; SD Department of Revenue, sales tax, $2,469.65; SD Public Health Lab, testing, $86.00; SDSU Property Management, CPR Manikins, $70.00; Share Corp, supplies, $1,352.76; South Dakota 811, one calls, $25.20; Spotify, subscription, $10.64; Star Laundry & Cleaners, laundry service, $224.91; Stoney Brook Ent Inc, equipment repairs, $725.54; Street Graphix, shirts, $472.60; T & T Heating & AC, install pump, $476.85; The Original Marketing Group, billing, $250.00; The Valley Shopper, help ad, $287.02; Transource, parts, $141.90; Twin Valley Tire, tire service/battery, $350.22; Unzen Motors, Inc., vehicle repairs, $401.62; UPI, gas, $1,959.14; US Postal Service, postage/ permit, $685.00; USA Bluebook, trolly/ crane, $4,045.87; Valley Office Products, supplies, $898.27; Valley Rental & Recycling, recycling agreement, $650.00; Whetstone Sanitation, garbage service, $724.00; Whetstone Valley Electric, electric/repairs, $2,993.97; Wiese Electric, repairs/installation, $854.89; WM Corporate Services Inc., garbage service, $1,617.03; Zoom Video Communications Inc, subscription, $111.81 
$127,618.91 
A motion was made and seconded to accept the 2021 annual report and forward to the Department of Legislative Audit.  Motion carried 6-0.
April salaries: Mayor/Council $1,600; Finance $15,079; Police $29,198 Fire $1,716; Street $12,170; Rubble Site $793; Recreation $25,190; Park $10,310; Water $7,453; Wastewater $15,384.
Airport – No report.
Wastewater – Councilman Briggs read the monthly report.  Began disinfection on May 1.  The plant received a state an Operation & Maintenance Award.  
Park – Councilwoman Rogers gave the park report, stating the community gardens have been tilled and the docks are in at Lake Farley. 
A motion was made and seconded to approve Resolution 5-9-22. Motion carried 6-0.
RESOLUTION 5-09-22
APPOINTMENT OF APPLICANT AGENT
for the Hazard Mitigation Grant Program (HMGP)
WHEREAS, City of Milbank is submitting a Hazard Mitigation Grant application or the construction of a tornado safe room to the South Dakota Division of Emergency Management and the Federal Emergency Management Agency; and
WHEREAS, the city is required to appoint an Applicant Agent for the purpose of signing documents and assuring the completion of all application documents. 
NOW THEREFORE BE IT RESOLVED that the Milbank City Council appoints the Milbank City Mayor as the authorized Applicant Agent.
Dated this 9th day of May 2022.
Pat Raffety, Mayor 
ATTEST: 
Cynthia Schumacher, Finance Officer
Unity Health & Fitness – Councilwoman Rogers gave the monthly report. Youth baseball and softball registration is closed.  A fourth session for swim lessons is currently being planned.  Golf and tennis registration remain open until full, or lessons start.  The summer celebration planning is underway.  
The Council was informed that four bids were received for the new boilers at Unity.  
1. SCR Inc. - $138,000. 2. Burnn Boiler & Mechanical Inc. (2 bids) - $138,000 – Thermal Solutions and $159,000 – Lochinvar. 3. Chapppell Central Inc. $173,091 – Lochinvar.  Attorney Reedstrom explained a tie bid can be decided by rejecting the bids and rebidding, by a lottery system, or residence preference. The council choose to move forward with a lottery option and based on a coin toss, a motion was made and seconded to approve the bid submitted by Burnn Boiler & Mechanical Inc., $138,000-Thermal Solutions.  Motion carried 6-0.
Two quotes were reviewed for a new Inet system at Unity. Attorney Reedstrom stated the system did not need to be bid as it is a specialty item under $100,000.  SCR Inc. submitted the lower quote. A second, higher quote was received from Chappell Central Inc.  Administrator Forman explained frustrating experiences with SCR Inc. No decision was made. The mayor requested a presentation by both companies.
The resignation of Laura Brochman, Unity administrative services supervisor, was received and the job opening will be posted.  
Planning & Zoning – Councilwoman Rogers reported a conditional use permit was approved for Leisha Job for the operation of a home-based daycare at 1106 South Viola Street.
April Permits: 
Building: Jason Krause-608 S 5th St-accessory structure. Jeff Carlin-307 W 6th Ave-accessory structure.
Sign Permit: First Interstate Bank-302 S Main St. 
Roofing Permit: Scot & Colette Anderson-1002 E Bell Ave-asphalt.
Fence Permits: Darin Thiele-303 N 1st St-wood. Taylor Stotesbery-509 S 2nd St-vinyl.
Demolition: Valley Queen Cheese-207, 211, 215 W 3rd Ave-houses.
Lake Farley Projects – A motion was made and seconded to call for bids for ballpark dirt work, materials, and installation. Motion carried 6-0.
Fire – Councilman Hanson gave the monthly report. All sirens have been repaired. Weekly siren testing will continue every Monday at 5:30 p.m. The test siren will sound in fire mode.  
A motion was made and seconded to enter Executive Session pursuant to SDCL 1-25-2(3), consultation with legal counsel.  Motion carried 6-0. The mayor called the council out of executive session.
Adjourn – The next regular meeting will be June 13, 2022, at 7:00 PM. A motion was made and seconded to adjourn 8:00 pm. Motion carried 6-0.
/s/ Pat Raffety,
Mayor
ATTEST:
/s/ Cynthia Schumacher,
Finance Officer
 

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