Milbank City Council Proceedings • August 10, 2020

August 10, 2020

PURSUANT TO DUE CALL AND NOTICE THEREOF, a regular meeting of the City Council was duly held at City Hall at 7:00 PM. The following members were present: Mayor Pat Raffety, Councilmen Joel Foster, Scott Hoeke, James Johnson, Josh Karels, Mike Hanson and Steve Wiener. Absent: None.  Present from the staff: Attorney Mark Reedstrom, John Forman, Boyd VanVooren, Cynthia Schumacher, Kevin Schuelke, Dick Poppen, Darin Thiele, Don Settje and Ron Krause. Public present: Laurie Folk, Holli Seehafer, Bobbie Bohlen, Kathy Ward, Jeff Loutsch, Zachariah Ringsaker, Payton Bauer, Landon Novy, Avery VanOverbeke, Jesus Rethke, Noah Falk, Wade Falk and Gabe Beckman.

Mayor Raffety called the meeting to order, and the roll call was taken.

A motion was made and seconded to approve the Consent Agenda. Moton carried 6-0.

Consent Agenda

1. Approve hiring Trey Jankord – Wastewater Maintenance, effective 8/17/20, 4-1 $17.24.

2. Approve hiring Charles Schamber – Building Maintenance, effective 8/31/20, 3-1 $16.15.

3. Approve Advertising for Parks & Recreation Manager.

4. Approve Special Event Permit for Milbank Area Chamber of Commerce: Drive-In Movie in the Park, Lake Farley, August 22, September 12, 26, October 10, 25.  

5. Approve Special Event Permit for Milbank Area Chamber of Commerce: Treat Street, Main Street, October 31, 2020.

6. Approve Special Event Permit for Milbank Area Chamber of Commerce: Holiday Lighted Parade, Main Street, November 28, 2020.

7. Approve Application for Garbage Haulers License: Waste Management, Wittrock & Sons.

8. Approve Application for Hauling Recyclable Materials License: Waste Management, Wittrock & Sons, Sackreiter Pallet Recycling, Valley Rental & Recycling, LLC.

9. Approve Advertising for Bids for Lake Farley Campground Construction.

10. Approve Advertising for Snow Removal Bids, 2020/2021 and 2021/2022 Seasons.

11. Approve Resolution 8-10-20, Adopting the Grant County Pre-Disaster Mitigation Plan 2020-25.

RESOLUTION 8-10-20

City of Milbank

Resolution Adopting the Grant County Pre-Disaster Mitigation Plan 2020 – 2025

  WHEREAS, Grant County received assistance in the preparation of the Grant County Pre-Disaster Mitigation Plan 2020-2025 from representatives of the City of Milbank and received funding from the South Dakota Office of Emergency Management / FEMA; and   

  WHEREAS, several public planning meetings were held between December of 2019 and May of 2020 regarding the development and review of the Grant County Pre-Disaster Mitigation Plan 2020-2025; and   

  WHEREAS, the Grant County Pre-Disaster Mitigation Plan 2020-2025 contains several potential future projects to mitigate hazard damage in the City of Milbank; and   

  WHEREAS, the Federal Emergency Management Agency (FEMA) has rendered its approval of the Grant County Pre-Disaster Mitigation Plan on June 25th, 2020 and   

  WHEREAS, a duly noticed public hearing was held by the Grant County Pre-Disaster Mitigation Team on May 11th, 2020 to solicit public comment on the Grant County Pre-Disaster Mitigation Plan 2020-2025; and   

  WHEREAS, a duly noticed public meeting was held by the Milbank City Council on August 10, 2020 to formally approve and adopt the final Grant County Pre-Disaster Mitigation Plan 2020-2025.   

  NOW, THEREFORE BE IT RESOLVED that the Milbank City Council adopts the Grant County Pre-Disaster Mitigation Plan 2020-2025.   

  ADOPTED AND SIGNED this 10th day of August 2020.    

Pat Raffety, Mayor 

ATTEST: 

Cynthia Schumacher, Finance Officer   

  12. Approve Resolution 8-10-20A, Intent to Lease Land, hay land at springs

RESOLUTION 8-10-20A

City of Milbank

Resolution of Intent to Lease Real Property

WHEREAS, the City of Milbank, Grant County, South Dakota, now owns certain hay ground described as the Southeast Quarter of the Northeast (SE1/4 NE1/4) Section 16, Township 120 North, Range 50 West of the 5th P.M., Grant County, South Dakota, containing approximately 33 acres, more or less; and

WHEREAS, the City deems it advisable to lease the above described real property to the highest bidder for up to two (2) years, for an amount exceeding $500 annual value: and

THEREFORE, BE IT RESOLVED that a public hearing will be held on the 14th day of September 2020 at the Regular Council Meeting, to consider the adoption of the resolution authorizing the lease of the above-described real property to the highest bidder.

This Resolution was adopted at a meeting of the Milbank City Council held on the 10th day of August 10, 2020.

Aye: 6 Nay: 0 Absent: None.

Pat Raffety, Mayor

ATTEST: 

Cynthia Schumacher, Finance Officer

13. Approve waiving rental fees for SD GFP office, $1,500

DEPARTMENT REPORTS

Water – Councilman Wiener reported the Golden Anderson valve is back in service and working properly. There were 24 on the monthly shut off list.  The city is utilizing 55% spring water.

A four-year maintenance agreement was received from Maguire Iron, approximately $365,000, was reviewed.   Upon discussion, a motion was made and seconded to call for bid to inspect, clean, and paint the interior and exterior of the water storage tanks. Motion carried 6-0.

Bobbie Bohlen, Grant County Economic Development Corporation Executive Director, recapped the Industrial Park expansion project. The $2.8 million project is not possible without additional funds from other sources. One of those sources is a SD DOT grant for which GCDC has applied. As part of the grant, DOT requires a local match and commitment. Resolution 8-10-20D secures that local match and commitment. A motion was made and seconded to approve Resolution 8/10/20D. Motion carried 6-0.

Resolution 8-10-20D

City of Milbank

WHEREAS, it is the desire of the City of Milbank to upgrade/rebuild River Street through the proposed new industrial park the Grant County Development Corporation is developing; and

WHEREAS, Milbank agrees to provide a 20% local match for road construction costs, plus pay all engineering, utilities and administrative costs associated with said project: and

WHEREAS, Milbank will secure the required right-of-way for the construction of the project; and

WHEREAS, Milbank agrees to maintain the road for its useful life.

THEREFORE, BE IT RESOLVED, that the Milbank City Council duly approves the submission of a SD Department of Transportation Industrial Access Grant application requesting 80% of the eligible street construction costs for the project as submitted.

THEREFORE, BE IT FURTHER RESOLVED, the Mayor be authorized to execute and sign the grant application on behalf of Milbank.

Adopted and effective this 10th day of August 2020.

Pat Raffety, Mayor

Attest:  

Cynthia Schumacher, Finance Officer

Street – The department removed debris cut in the drainage ditches. Several areas of curb and gutter were removed and replaced. Mosquito spraying continues weekly.

Rubble Site – They continue to work the contaminated soil and compost piles.  Several loads were received from the demolition of the Cenex gas stations in Milbank and Ortonville, Minnesota.

Fees at the rubble site were reviewed.  A motion was made and seconded to approve the updated price list.  Motion carried 6-0.

Rubble/Trees  Grant Co. Residents/Non-Residents

Car, Pickup, 2-wheel trailer    $10/$20

4-wheel trailer, single axle truck                        $40/$80

Tandem truck    $60/$100

Semi (Side-dump)   $100/$150

Semi (End-dump)   $250/$350

Yard Waste Car, Pickup, 2-wheel trailer    Free/$10

4-wheel trailer, single axle truck     $25/$50

Tandem truck     $50/$75

Semi (Side-dump)    $75/$100

Semi (End-dump)  $100/$150

Shingles/Concrete

Car, Pickup, 2-wheel trailer    $20/$40

4-wheel trailer, single axle truck    $50/$100

Tandem truck  $100/$150

Semi (Side-dump)  $150/$250

Semi (End-dump)  $250/$350

Electronics

All Monitors, Microwaves, 

All Printers, TVs    $10/$15

 

Laptops, Cell Phones, CPUs,

Servers, Keyboards, Mouse,

Computer Parts       FREE

White Goods     $10/ea

Baseball Complex – No report.

Park – Councilman Karels read the monthly report.  Several new trees were planted, including several donated evergreen trees at the cemetery.

City Administrator Forman stated, with the anticipated construction at Pribyl Park in 2021, it is difficult to anticipate acreage for the specs for a new mowing specification. He recommended only bidding a one-year contract for 2021 rather than a three-year contract.  A motion was made and seconded to advertise for a one-year grounds maintenance contract for 2021. Motion carried 6-0.

Wastewater – A new door was installed on the air basin building. The scraper was repaired on the final clarifier and the pretreat pump starters. A new grit pump was ordered.

Attorney – No report.

Finance – A motion was made and seconded to approve the July Treasurer’s report. Motion carried 

6-0. 

A motion was made and seconded to approve the claims list, $125,574.97.  Motion carried 6-0.

CLAIMS 8/10/2020

Advanced Technologies Inc., shipping/supplies, $99.54; American Engineering Testing, testing, $91.60; AT&T Mobility, cell phone, $413.41; Auto Value Parts Store, parts/supplies, $329.74; Banner Associates, Inc., engineering, $717.75; Berkner Excavating & Gravel, street repairs, $2,897.34; Bituminous Paving Inc., asphalt, $892.16; Bostrom, Carl, travel expense, $25.00; Brewster Building Center, misc lumber/ supplies, $375.07; Car Quest-Ortonville, parts, $135.78; City of Milbank, deposit refund, $200.00; Climate Systems, system repairs, $1,166.00; Cole Papers Inc., supplies, $46.34; Companion Life Ins, admin fee, $10.00; Corporate Technology, service agreement/printer, $732.00; Dakota Fabrication Inc., parts, $300.00; Diamond Vogel Paints, supplies, $159.80; Eastside Car Wash, truck wash usage, $57.96; Engelstad Electric Co., electrical repairs, $1,692.29; Equipment Blades Inc., parts, $210.00; First Bank & Trust, supplies/memorial/supplies, $409.38; Food-N-Fuel, gas, $149.23; Gesswein Motors, vehicle repairs, $855.03; Grant County Auditor, services, $2,525.00; Grant County Review, publications, $421.87; Hach Company, supplies, $4,014.41; Heiman Fire Equipment, parts/supplies, $2,549.20; Helms & Associates, engineering, $460.00; Hillyard

supplies, $478.40; ITC, telephone/internet service, $978.50; Kelly Kutters LLC, mowing contract/spraying, $13,216.67; Mark Reedstrom Law Office, expenses, $65.00; McLeod’s Printing, supplies, $210.09; Meierhenry Sargent LLP, bond fees, $4,200.00; Metropolitan Compounds Inc., supplies, $576.69; Midwestern Mechanical, system inspections, $525.00; Mike’s Stump Grinding, stump removal, $260.00; Milbank Communications, supplies, $200.57; Milbank Winwater, parts, $223.80; NAPA Auto Parts, parts, $313.95; National Outdoor Furniture, bench; $1,058.00; NW Energy, natural gas, $ 44.47; Otter Tail Power, electric, $17,726.03; Peter’s Gravel, gravel, $2,076.66; Petty Cash, postage/fees, $53.75; Praxair Distribution Inc. , service air system, $44.20; Running’s Supply, Inc., supplies, $1,216.85; SD Dept of Revenue & Regulation, sales tax, $292.11; SD One Call, one calls, $77.70; SD Public Health Lab, testing, $1,359.00; Share Corp, supplies, $161.98; Star Laundry & Cleaners, rugs, $171.95; Sturdevants Auto, parts, $227.96; Tech One Inc., maintenance fee, $180.00; The Original Marketing Group, marketing agreement, $650.00; The Valley Shopper, help wanted ad, $85.04; Trapp Plumbing Co. Inc., clear mains/drains, $200.94; Twin Valley Tire, tires/tire service, $503.59; Unity Square, membership, $200.00; Up North Concrete Paving, concrete repairs, $6,386.50; UPI, gas, $1,418.58; US Bank, bond fees, $1,100.00; US Postal Service, postage, $360.00; USA Bluebook, supplies, $545.39; Valley Office Products, supplies, $22.00; Valley Rental & Recycling LLC, recycling agreement/rentals, $650.00; Wendland, Jim, clear drainage ditches, $2,165.00; Western Consolidated Coop, chemicals, $320.35; Whetstone Home Center Inc., lumber/supplies, $121.98; Whetstone Valley Electric, electric, $870.37; Wilbur Ellis, FBO Contract, $1,200.00.

$125,574.97 

Ordinance 830, 2021 Appropriations was discussed. The Mayor reviewed the anticipated revenue and expense. A 3% increase was budgeted for property tax.  Following discussion, a motion was made and seconded to approve the first reading of Ordinance 830. Motion carried by roll call vote, 6-0.

Laurie Folk, Milbank Area Chamber, addressed the Council regarding a donation towards this year’s fireworks display. A motion was made and seconded to approve a $5,000 for the Chamber from the third-penny community promotion funds.  

The Council requested additional information from GCDC before committing funds for new highway signs.

July Salaries: Mayor/Council $1,400; Finance $23,200; Police $41,964; Fire $1,627; Street $13,931; Rubble Site $1,365; Park $12,803; Water $6,944; Wastewater $18,171.

Airport – The new gas terminal has been ordered. Administrator Forman is working to resolve issues with the access gate card reader.

Unity Square – The Park & Recreation Board toured Unity Square.

Fire – Councilman Hanson read the monthly report. Condolences to the Gene Johnsen family on his passing.  Gene Johnsen served as fire chief from 1986 – 1994.

Planning & Zoning – A variance requested by Craig DeBoer, 505 West Fourth Avenue, for the splitting of a lot into to non-conforming lots in a B-3, Highway Business District was approved.  

A motion was made and seconded to approve Resolution 8-10-20B. Motion carried 6-0.

RESOLUTION 8-10-20B

RESOLUTION TO VACATE PUBLIC PROPERTY

WHEREAS, the City Council, City of Milbank, Grant County, South Dakota, has authorized the City Administrator to give notice by publication pursuant to SDCL 9-45-08, of intent to vacate a portion of a public street in the City of Milbank and appointed the Milbank Planning and Zoning Commission to conduct a public hearing and investigation.  Notice of said public hearing was given in the Grant County Review on June 27, 2018 and July 4, 2018.

WHEREAS, the Planning and Zoning Commission did investigate and hold a public hearing on July 16, 2018, hearing the testimony and evidence of the attending public. A motion was made and approved during the Planning and Zoning meeting held on July 16, 2018 to recommend the vacation of a portion of a public street described as 

The alley located in Block 48, Original Townsite.  The alley is located between Fourth Avenue and Third Avenue abutting Lots 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11 and 12, Block 48, Original Townsite to the City of Milbank, Grant County, South Dakota.

THEREFORE, BE IT RESOLVED that the City Council of the City of Milbank does hereby grant the vacation and transfer of a portion of a public street described as

The alley located in Block 48, 

Original Townsite. The alley is 

located between Fourth Avenue and 

Third Avenue abutting Lots 1, 2, 3, 4, 

5, 6, 7, 8, 9, 10, 11 and 12, Block 48, 

Original Townsite to the City of 

Milbank, Grant County, South 

Dakota.

Except that the City of Milbank does hereby retain and reserve unto itself and the public a utility easement over, across and under the vacated streets with the right to locate, install, inspect, repair, maintain, replace and remove all necessary or desirable utility lines and equipment.

This Resolution is adopted this 10th day of August 2020.

Aye: 6 Nay: 0 Absent: none 

Pat Raffety, Mayor

ATTEST: 

Cynthia Schumacher, Finance Officer  

Published: 8/12/20, 8/19/20

A motion was made and seconded to approve Resolution 8-10-20C. Motion carried 6-0.

Resolution 8-10-20C

Resolution to Approve Plat

Whereas, Valley Queen Cheese Factory Inc. and Thomas Properties Inc. Owners of the thereafter described real property has submitted to the governing board a proposed plat of Lots 13 and 14 in Block 48 to the City of Milbank, Grant County South Dakota, and the Board of City Council of said City having examined the proposed plat and its appearing that all municipal taxes and special assessments, if any, upon said plat and survey have been executed according to law.  

Now Therefore, Be it Resolved that said plat and survey be and are hereby in all things accepted and approved.

Dated this 10 day of August 2020

Pat Raffety, Mayor

ATTEST: 

Cynthia Schumacher, Finance Officer  

July Permits: 

Building Permits: Jeff & Marie Loutsch-701 S Dakota St-screened porch and deck. Mark Comstock – 302 Gause Ave-garage addn. Keith Pauli-207 Lakeview Dr – accessory structure. Jacob Johnson - 707 E 3rd Ave-garage. Jessica Suarez -103 S 5th St-garage. 

Demolition Permits: none.

Sign Permits: none.

Roofing Permits:  Scott Simonton-312 S 5th St-asphalt.

Fence Permits: Corey & Kela O-Farrell-107 E 7th Ave. 

Special Event Permits: none.

Police – Councilman Hanson read the monthly report. The department assisted with Farley Fest events; There were no security issues.  Firearms training was held in Milbank.

The Council thanked the Boy Scout members for attending the meeting.

Adjourn – The next regular meeting will be September 14, 2020, at 7:00 PM.  A motion was made and seconded to adjourn. Motion carried 6-0.

/s/ Pat Raffety,

Mayor

ATTEST:

/s/ Cynthia Schumacher,

Finance Officer