City of Milbank proceedings

Milbank City Council Proceedings
 

August 12, 2019
    PURSUANT TO DUE CALL AND NOTICE THEREOF, a regular meeting of the City Council was duly held at City Hall at 7:00 PM. Following members were present: Mayor Pat Raffety, Councilmen Steve Wiener, Evan Grong, James Johnson, Joel Foster, Scott Hoeke and Mike Hanson. Absent: none.  Present from the staff: Attorney Mark Reedstrom, John Forman, Boyd VanVooren, Don Settje, Dick Poppen and Bryan Lambrechts. Present from the public: Mark Leddy, Holli Seehafer, Mark Bierschbach, Jerry Jungers, Greg Thomas, Richard Will, Elaine Will, Vicki Strege, Jason Sackreiter and Bobbie Bohlen.
    Mayor Raffety called the meeting to order, and the roll call was taken.
    Vicki Strege, and Steve Strege via phone addressed the council regarding drainage and water damage at their residence. City Administrator Forman was directed to have City Engineer, Banner Assoc. do a drainage study of the area.
    A motion was made and seconded to approve the minutes of the July 8, 2019 meeting. Motion carried 6-0.
    A motion was made and seconded to approve the Consent Agenda as follows. Motion carried 6-0.
    1. Appoint Robert Frink as an alternate to the Planning & Zoning Commission.
    2. Declare 2005 Berti mower/shredder surplus, advertise for sealed bids.
    3. Authorize advertising for snow removal bids.
DEPARTMENT REPORTS
    Water – Councilman Wiener gave the monthly report. The last round of lead and copper samples passed testing, and the City is back to testing every three years. New department pickup was received on July 30th. The City is utilizing 73% spring water.
    Street – Councilman Hoeke read the monthly report. New storm sewer was placed at the intersection of 11th Avenue and Viola Street, as well as a new cross gutter at the intersection of 5th Street and 3rd Avenue by Up North Concrete.
    Administrator Forman gave an update on Main Street projects. South Main had the first lift of asphalt placed on Friday, August 9. North Main Street is moving along with storm sewer complete in the first block. A large percentage of the curb and gutter is complete in the north block with the first bump outdone. Potential to open to traffic and close the next block in the next week.
    Administrator Forman provided options for railroad crossings as discussed with SDDOT and BNSF on July 31st. Option 1 would be to signalize the Lloyd Street crossing. Cost to the City would be $35,000. Option 2 would be to signalize Eastman Street crossing at the same cost. Option 3 would be to close Lloyd Street crossing, signalize Eastman and City gets $15,000. Option 4 would be to eliminate by Eastman Street and Lloyd Street crossings and construct a new crossing to the east at 12th Street.
    A motion was made and seconded for the Council to adjourn into executive session pursuant to 1-25-2(3). Motion carried 6-0. Time 7:30 PM.
    The Council reconvened at 7:50 PM.
    Rubble Site – Councilman Hoeke read the monthly report.
    Jason Sackreiter gave a recycling update. Overall, it is going well. The current volume is higher than when we had curbside pickup; Averaging 20 vehicles per day, 40 lbs./vehicle. Possible expansion of cardboard capacity. Advertising has been good. A new flyer will be sent out in early September.
    Legion Baseball Field Update – Councilman Hoeke gave the update. Milbank Baseball Diamond Association has signed a contract with ICON Architects. A new set of drawings is out and being tweaked. Expect that within ten days, a new estimate for the project will be delivered. At that point, fundraising plans will be developed.
    Finance – A motion was made and seconded to approve the July Treasurer’s Report. Motion carried 6-0.
    A motion was made and seconded to approve bills list. Motion carried 6-0.
CLAIMS 8/12/19
    Adelman Construction, mill repairs, $1,312.45; American Engineering Testing, testing, $233.85; Ameripride Services Inc., rugs, $124.67; AT&T, cell phone, $412.95; Auto Value Parts Stores, supplies, $77.94; Avera Medical Group-Milbank, exam, $138.00; Banner Associates, Inc., engineering, $4,082.25; Berkner Excavating & Gravel, road repairs, $1,010.21; Big State Industrial Supply, supplies, $165.60; Bituminous Paving Inc., omega mix/asphalt milling, $388,410.66; Brandon Communications, license renewal, $75.00; CHS, gas, $1,978.12; City of Milbank, deposit refund, $100.00; Climate Control, dust control, $5,926.00; Corporate Technologies LLC, service agreements, $584.00; Eastside Car Wash, rental/ truck wash usage, $170.62; Electric Pump Inc., parts, $7,711.19; Energy Laboratories, Inc., testing, $2,340.00; Fastenal Company, parts, $265.67; Feld Fire, SCBA units/repairs, $16,027.55; Ferguson Waterworks, 3" meter, $1,435.00; First Bank & Trust-CC, supplies, $18.08; Flower Shoppe, memorial, $79.88; Food-N-Fuel, gas, $61.45; Gall’s LLC, uniforms vests, $461.99; Gesswein Motors, vehicle repairs/2019 ram, $34,155.62; Grant County Auditor, services, $2,516.66; Grant County Development Corp, allocation, $17,500.00; Grant County Review, publications, $546.21; Hartman’s Family Foods, supplies, $29.30; Heiman Fire Equipment, equipment/parts, $110.36; Helms & Associates, engineering, $1,550.16; I&S Group, Farley development plan, $988.50; Interstate All Battery Center, batteries    , $633.60; ITC, phone service, $929.44; ITS, access control fee, $156.00; J&J Earthworks Inc., Main St project/base material, $264,795.85; Kelly Kutters, mowing contract, $12,466.67; Kibble Equipment, parts, $40.09; Lambrechts, Bryan, clothing allowance, $100.00; Lewno, Richard, deposit refund, $30.56; Manning Environmental Inc., parts, $552.86; McLeod’s Printing, supplies, $206.87; Meyer, Scott, clothing allowance, $100.00; Michael Todd & Co, supplies/ parts, $1,522.81; Midwest Mechanical Inc., repr fire sprinkler system, $1,821.68; Midwest Powersports, Inc., repairs, $298.46; Milbank Area Chamber of Com, allocation, $14,500.00; Milbank Communications, repairs/pager/ installation, $711.19; Milbank Fire Department, rent/education allowance, $15,500.00; Milbank Refrigeration, repairs, $81.00; Milbank Winwater Co., parts, $3,646.19; Minn-Dak Fire & Safety, service extinguishers, $154.41; NAPA Auto Parts, supplies, $243.00; Newman Traffic Signs, traffic signs, $71.83; Northern Plains Appraisal LLC    LWCG-land appraisals, $7,000.00; NW Energy, natural gas, $52.28; Otter Tail Power, electric, $14,929.02; Petty Cash, postage/supplies, $104.21; Praxair Distribution Inc., service air system equipment, $24.95; Pro Image Partners, signs, $600.00; Pro-Tech Roofing, replace roof, $1,000.00; Purchase Power, postage, $500.00; RC Technologies, services, $45.95; RDO Equipment, equipment repairs, $1,056.22; Roger’s Electric Motor, parts, $29.20; Running’s Supplies, supplies, $750.97; SD Dept of Health, inspection fee, $300.00; SD Dept. of Revenue, sales tax, $569.64, SD Div. of Motor Vehicles, plate/title transfer, $21.20; SD One Calls, one calls, $85.05; SD Public Health Lab, testing, $86.00; SDWWA, registration fee, $120.00; Seehafer Hardware, supplies, $164.47; Star Laundry & Cleaners, rugs/ coveralls, $37.83; Stoney Brook Ent Inc., supplies, $99.95; Sturdevants Auto Parts, parts, $1,958.07; Tech One Inc., supplies/shipping, $353.48; The Valley Shopper, employment ad, $340.16; Transource, parts, $71.36; Twin Valley Tire, tire service/tires, $294.53; Unity Square, membership, $200.00; Up North Concrete, concrete street repairs, $34,945.00; UPI, gas, $3,152.83; USA Blue Book, supplies/parts, $735.49; USPS, billing expense, $360.00; Valley Office Products, supplies, $112.50; Valley Rental & Recycling LLC, recycling agreement/equip rental, $703.00; Van Diest Supply Co., mosquito chemical, $519.00; Vanorny Tree Service, tree removal, $770.00; VPD Studio, Main St business signs, $2,500.00; Whetstone Home Center, supplies, $417.07; Whetstone Sanitation, portable restrooms, $300.00; Whetstone Valley Electric, electric/repairs/installation, $8,047.47, Wilbur Ellis, FBO Contract, $1,200.00; Wittrock & Sons, garbage service, $540.00; Xerox Corp, copier lease, $217.55
    $894,476.90
    Purchasing policy was briefly discussed. Council has not provided any feedback to Councilman Grong to this point.
    First Reading of Ordinance 827 - 2020 Appropriations Budget. Money moved around within Fund 211 to earmark $35,000 for Unity Square.  A motion was made and seconded to approve the first reading of Ordinance 827 – 2020 Appropriations Budget. Motion carried by roll call vote, 6-0.
    Fire – No report.
    Administrator Forman provided the council with information concerning the County’s desire to purchase the Code Red: Mass Notification System. The total annual cost would be $4,500.  A motion was made and seconded to reimburse the County for up to $2,250 for the cost of this system. Motion carried 6-0.
    Planning & Zoning – A motion was made and seconded to approve the second reading of Ordinance 826 Rezoning. Motion carried by roll call vote, 6-0.
    Upon the recommendation of the Planning & Zoning Commission, a motion was made and seconded to approve Resolution 8/12/19 Plat of Lot 1 and Lot 2, Milbank School and Community Foundation First Addition to the City of Milbank. Motion carried 6-0.
RESOLUTION 8-12-19
    I hereby certify that the following is a correct copy of the resolution duly passed by the City Council of Milbank, South Dakota at a meeting held on the 12th day of August, 2019.
    “Be it resolved by the City Council of Milbank, South Dakota, that the Plat showing Milbank School and Community Foundation First Addition to the City of Milbank, in the NE ¼ of Section 7-T120N-R48W of the 5th PM Grant County, South Dakota, having been examined is hereby approved in accordance with the provisions of SDCL 11-3, and any amendments thereof.”        
Cynthia Schumacher, Finance Officer    City of Milbank, South Dakota
July Permits
    Building: Blaine Snyder- 307 Gause Ave-chain link fence. Wayne Quade-707 E Milbank Ave-residential addition. Valley Queen Cheese Factory Inc.-200 E Railway Ave- building sign and parking lot signs. Scott Jackson-707 S Viola St-garage. Kirk Baldwin-903 S 2nd St-garage. Wayne Grabow-304 E 8th Ave-accessory structure. Jason Street-306 Highland Dr-residential addition. Alvin Seehafer-208 N McBride Ave-accessory structure. Jan Scriver-1203 E 4th Ave-commercial building. Jan Gretenhart-1007 S 7th St-wood fence & deck. Marvin Powel-112 Randall Dr-deck. Orphan Grain Train-101 W 12th Ave-commercial addition.  
    Demo Permits: Scott Jackson-707 S Viola St-garage
    Roofing Permits: Chad & Julie Nolz-1202 Park Drive-asphalt. Blain Gatz-606 E 3rd St-asphalt. Mark Frickson-211 N Eastman St-steel. Schmidt Enterprises-312 N 1st St-asphalt. Dale Johnson-811 E Park Ave-asphalt.
    Special Conditional Use: Central United Methodist Church-Farley Park-outdoor worship service-7/14/19. Great Western Bank-city parking lot 2nd St/3rd Ave-7/25/19. Life Light Christian Music Festival-Farley Park-music festival-8/31/19. Alan Adelman-Farmers Market at Courthouse Park-7/31/19 to 12/31/19.
     Salaries: Mayor/Council $1,600; Finance $22,170 Police $38,681; Fire $1,559; Street $19,332; Rubble Site $1,443; Park $16,790 Water $7,487 Wastewater $15,192.
    Personnel – All job descriptions are being reviewed and updated.
    Housing – No report.
    Attorney – Mark Reedstrom updated the council on the progress on the airport land acquisition. One property has had the purchase agreement and plat signed. Currently going through the county process. Closing will potentially be in early September.
    Airport – No report.
    Wastewater – Councilman Foster read the monthly report. Flows are up and down due to rains. Passed third quarter toxicity tests.
    Motion and second to approve the hire of Jesse Morton as new wastewater maintenance operator at a salary of $16.94/hr, starting on 9/3/19. Motion carried 6-0.
    Park – Councilman Johnson read the monthly report. Crews placed the new dog park equipment. Continue to spray weekly for mosquitos.
    Administrator Forman explained to the council the various properties that are within the city that have Land & Water Conservation Grant (LWCG) encumbrances on them. With the purchase of the Lake Farley property, we have the chance to consolidate these, therefore removing encumbrances from various properties. A motion was made and seconded authorizing Administrator Forman to pursue the appraisal of these various properties in an effort to combine grant status. Motion carried 6-0.
    Police – Councilman Mike Hanson read the monthly report.
    Property Standards – no report. Discussion about trimming trees above streets and sidewalks. Administrator Forman posted on Facebook about trimming trees. Forman will work with the Street Dept to arrive at a solution to getting more branches trimmed around town this year.
    Adjourn – The next regular meeting will be September 9, 2019 at 7:00 PM. A motion was made and seconded to adjourn. Motion carried 6-0.
/s/ Pat Raffety,
Mayor
ATTEST:
/s/ Cynthia Schumacher,
Finance Officer
    Published once at an approximate cost of $120.51.