Board of Education Proceedings Big Stone City School District #25-1 - January 17, 2023

The Big Stone City School District’s Board of Education met in a regular session on January 17, 2023 at 6 p.m. in the school board room/CEO office with the following members present or absent:

Officers and others present:

Christopher Folk, CEO/Business Manager, Janelle Huber, Principal, Laurie Maas, Community Member.

Meeting called to order by school board president Hillary Henrich at 6:07 p.m.

Roll call was taken with Sue Christensen, Alan Chrzanowski, Hillary Henrich, Amy VanLith and Sue Westermeyer present. Quorum established.

The Pledge of Allegiance was recited. 

Motion by VanLith, seconded by Chrzanowski, to approve the proposed agenda. 5 votes yes. Motion Carried.

Community Input Session: Laurie Maas was present and had questions about the 2-year reorganizational plan.

Communication Items

• School Board Communication: none

• Principal Report: Winter Benchmark Data Presentation

• Learning Center Director Report: quarterly reporting review will be in March 2023

• CEO/Business Manager Report: the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report, and Manual Journal Entry Board Report 

Financial Report

General Fund: December 1, 2022, beginning balance, $62,773.52; total receipts, $79,550.31; total disbursements, ($130,121.68); December 31, 2022, ending balance, $16,202.15.

Capital Outlay Fund: December 1, 2022, beginning balance, $74,558.25; total receipts, $7,249.67; total disbursements, ($2,622.55); December 31, 2022, ending balance, $79,185.37.

Special Education Fund: December 1, 2022, beginning balance, $137,951.40; total receipts, $7,761.10; total disbursements, ($18,010.56); December 31, 2022, ending balance, $127,701.94.

Food Service Fund: December 1, 2022, beginning balance, $1,655.26; total receipts, $5,282.98; total disbursements, ($10,756.49); December 31, 2022, ending balance, $3,818.25.

Preschool/Out-Side School Time (OST)/LLLC Fund: December 1, 2022, beginning balance, $154,075.69; total receipts, $19,473.58; total disbursements, ($23,833.73); December 31, 2022, ending balance, $149,715.54.

Certificate of Deposit – $313,332.29

Advance Payment (Fund 11) & Flex Account (Fund 71) – $8,046.09

Student Council (Fund 72) – $1,805.23

The following bills were approved:

GENERAL FUND: ADVANCE PAYMENT FUND,(SCHOOL CHECKING FUND), 166.56; ANDERSON, ARLO, (SCHOOL HELP), 6.38; BMO MASTERCARD, (PCARD), 3,340.85; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 74.58; CHURCHILL, MANOLIS, FREEMAN, KLUDT, SHELTON & BURNS LLP, (DUES & SERVICES), 154.09; CITY OF BIG STONE CITY, (UTILITIES), 2,051.35; CROCKER, HOLLAND, (REIMBURSEMENT), 35.00; FOLK, CHRISTOPHER, (REIMBURSEMENT), 59.22; GRANT COUNTY REVIEW, (ADVERTISING), 70.93; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 1,713.78; RONGLIEN EXCAVATING INC, (MAINTENANCE), 485.00

CAPITAL OUTLAY FUND: BMO MASTERCARD, (PCARD), 853.28; HOUGHTON MIFFLIN HARCOURT PUBLISHING CO, (CURRICULUM), 1,111.17

SPECIAL EDUCATION FUND: BIG STONE THERAPIES INC, (THERAPY), 316.25

FOOD SERVICE FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 13.45; BMO MASTERCARD, (PCARD), 1,724.75; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 720.93; EAST SIDE JERSEY DAIRY, (SCHOOL LUNCH MILK), 182.72

PRESCHOOL/LEARNING CENTER/OST FUND: BMO MASTERCARD,(PCARD), 895.98; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 130.21; CITY OF BIG STONE CITY, (UTILITIES), 294.4; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 89.39; RONGLIEN EXCAVATING INC, (MAINTENANCE), 425.00

Action Items

Motion by Christensen, seconded by VanLith, to approve the Consent Agenda. 5 votes yes. Motion Carried.

• Approval of minutes from previous school board meeting(s); December 19, 2022 meeting minutes

• Approval of the financial reports

• Approval of the bills, including BMO Mastercard purchases

• Approval of the Disclosure of Conflict of Interest, if applicable

• Approval of the school board annual election date, April 11, 2023. 

• Approval of Rhonda Christopherson as Long Term Substitute Substitute Physical Education Teacher

Discussion

There were discussions on the following items:

• School dismissal days so far in 2022-2023SY

Motion by Christensen, seconded by VanLith, to approve one make-up school day and waive one of the previous no school day. Comment(s): Communication will be sent out to parents on this subject. Lion e-learning bags are ready for the next weather event. 5 votes yes. Motion Carried. 

• School board member terms review

• School district calendar(s)

• Next school board meeting(s): February 23, 2022 (regular meeting) at 6  p.m. in the board room/CEO office.

Executive Session may have a motion after being declared out.

6:52 p.m., motion by Westermeyer, seconded by Chrzanowski, to enter into executive session pursuant to SDCL 1-25-2(1) for Principal Evaluation. 5 votes yes. Motion Carried.

7:11 p.m., President Henrich declared out of executive session with no motion.

7:11 p.m., motion by Chrzanowski, seconded by Christensen, to enter into executive session pursuant to SDCL 1-25-2(1) for CEO/Business Manager Evaluation. 5 votes yes. Motion Carried.

7:33 p.m., President Henrich declared out of executive session with no motion.

Motion by VanLith, seconded by Christensen, to adjourn the meeting at 7:33 PM. 5 votes yes. Motion Carried.

/s/ President

/s/ Business Manager

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