Board of Education Proceedings Big Stone City School District #25-1

The Big Stone City School District’s Board of Education met in a regular session on October 21, 2019 at 6:30 PM in the Board Room/ CEO/Business Manager’s Office with the following members present or absent:

Officers and others present:

Christopher Folk, CEO/Business Manager

Shelley Haggerty, Principal/Counselor

Kristy Rabine, Teacher

Karla Kastrup, Teacher

Meeting called to order by President Jennifer Wiik at 6:31 PM.

Roll call was taken with Amy VanLith, Sue Westermeyer and Jennifer Wiik present. Hillary Henrich and Andria Rabe were absent. Quorum established. 

The Pledge of Allegiance was recited.

Motion by VanLith, seconded by Westermeyer, to approve the proposed agenda. 3 votes yes. Motion Carried.

Community Input Session: none

Communication Items

• Board Communication – Sue Westermeyer informed the rest of the board on her training she received by ASBSD at one of the regional meetings held in Wilmot. The appointment of a board member to the ASBSD’s Delegate Assembly.

Motion by Wiik, seconded by Westermeyer, to approve the appointment of Amy VanLith to the ASBSD’s Delegate Assembly. 3 votes yes. Motion Carried.

• Principal Report – Good news items in various classrooms were shared by Ms. Haggerty. Also, alternative learning options were discussed by Ms. Haggerty. The board supported this idea and asked for a more specific plan to be presented next month. 

• CEO/Business Manager Report; the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report, Manual Journal Entry Board Report. Other topics discussed: Point of Dispensing Plan performed by our local emergency personnel went great on October 8th. Thirty students were administered free flu vaccinations in the school. The authorities mentioned how well the exercise went and thanked the school for the use of the facility; decreased funding from annual SRSA REAP G5 Technology Grant; health care insurance payment procedures; verification of the annual financial report ending June 30, 2019; Char and Elmer Athey Benefit was a huge success. Thank you to all who supported and donated to this event; DOE approval of the district meeting accountability for teacher compensation and in compliance with the allowable general fund cash balance percentage for the 2019FY.

Financial Report

General Fund: September 1, 2019, beginning balance, $79,884.85; total receipts, $33,331.22; total disburse- ments, ($79,710.91); September 30, 2019, ending balance, $33,505.16.

Capital Outlay Fund: September 1, 2019, beginning balance, $153,398.72; total receipts, $1,037.46; total disbursements, $79,283.05; September 30, 2019, ending balance, $75,153.13.

Special Education Fund: September 1, 2019, beginning balance, $38,136.09; total receipts, $912.47; total disbursements, ($8,798.94); September 30, 2019, ending balance, $30,249.62.

Pension Fund: September 1, 2019, beginning balance, $17,532.45; total receipts, $0.00; total disbursements, ($475.00); September 30, 2019, ending balance, $17,057.45.

Food Service Fund: September 1, 2019, beginning balance, $84.15; total receipts, $3,835.37; total disbursements, ($7,670.18); September 30, 2019, ending balance, ($3,750.66).

Preschool Fund: September 1, 2019, beginning balance, ($6,684.60); total receipts, $17,879.39; total disbursements, ($25,412.21); September 30, 2019, ending balance, ($14,217.42).

Certificate of Deposit – $298,838.29

Advance Payment (Fund 11) & Flex Account (Fund 71) – $9,129.81

Student Council (Fund 72) – $1,280.10

The following bills were approved:

GENERAL FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 803.55; ASSOCIATED SCHOOL BOARDS OF SOUTH DAKOTA, (MEMBERSHIP DUES), 20.00; BMO MASTERCARD, (PCARD), 8,032.91; CASH-WA DISTRIBUTING, (FOOD/CUSTODIAL SUPPLIES), 312.95; CHURCHILL, MANOLIS, FREEMAN, KLUDT, SHELTON & BURNS LLP, (DUES & SERVICES), 140.00; CITY OF BIG STONE CITY, (UTILITIES), 1,277.59; CONROY ELECTRIC INC, (MAINTENANCE & SUPPLIES), 160.06; CRONEN, JENNIFER, (REIMBURSEMENT), 166.84; FOLK, CHRISTOPHER, (REIMBURSEMENT), 47.88; FOOD SERVICE FUND, (SCHOOL FOOD SERVICE FUND), 364.91; GRANT COUNTY REVIEW, (ADVERTISING), 71.86; HAGGERTY, SHELLEY, (REIMBURSEMENT), 376.60; JULIUS, ERIN, (REIMBURSEMENT), 160.00; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 37.85; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION, GENERAL), 78.21; OSTLUND, LYNDA, (REIMBURSEMENT), 124.40; PRAIRIE FIVE RIDES, (TRANSPORTATION), 207.00; STEWART, DIANE, (REIMBURSEMENT), 198.58; TRI STATE PEST CONTROL, (PEST CONTROL), 70.00; WOLLSCHLAGER, STACY, (REIMBURSEMENT), 50.58

CAPITAL OUTLAY FUND: BMO MASTERCARD, (PCARD), 699.90

SPECIAL EDUCATION FUND: BIG STONE THERAPIES INC, (THERAPY), 203.17; MUSCH, SYLVIA, (REIMBURSEMENT), 124.43

FOOD SERVICE FUND: ANDERSON, SHELLY, (REIMBURSEMENT), 47.98; BMO MASTERCARD, (PCARD), 698.88; CASH-WA DISTRIBUTING, (FOOD/ CUSTODIAL SUPPLIES), 3,587.35; US FOODS, (FOOD PURCHASES), 920.23

PRESCHOOL/LEARNING CENTER/ OST FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 10.65; ARONO, YAMI, (SUBSTITUTE), 75.00; BMO MASTERCARD, (PCARD), 1,801.25; CASH-WA DISTRIBUTING, (FOOD/CUSTODIAL SUPPLIES), 713.42; CITY OF BIG STONE CITY, (UTILITIES), 276.19; KURTZ, TRACY, (CPR INSTRUCTOR), 225.00; LESTER, ANNE, (REIMBURSEMENT), 102.10; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 10.65; PRAIRIE FIVE RIDES, (TRANSPORTATION), 102.00; ST. CHARLES CHURCH, (RENT PAYMENT), 200.00

Action Items

Motion by Westermeyer, seconded by VanLith, to approve the Consent Agenda as presented. 3 votes yes. Motion Carried.

• Approval of minutes from previous meeting(s); September 16 2019 meeting

• Approval of the financial reports

• Approval of the bills, including BMO Mastercard purchases

• Approval of the Disclosure of Conflict of Interest; No conflicts were disclosed

• Approval of the Special Education Student Acknowledgment and Tuition Agreement for Ortonville school

• Approval of the following South Dakota Open Enrollment Applications, #052, #053, #054, #055, and #056

Discussion

There were discussions on the following items:

• First reading of the policy KJ – Posting of National Motto

• Next School Board Meeting(s): proposed November 18, 2019 at 6:30 PM (Regular Meeting) in the Board Room/ CEO/Business Manager Office.

Due to school board members being absent, the school board training will be next month.

Motion by VanLith, seconded by Westermeyer, to adjourn the meeting at 7:05 PM. 3 votes yes. Motion Carried.

 /s/ President

/s/ Business Manager